[Guideline] How to Automatically Backup Excel File in 2 Proven Methods

Microsoft Excel is a spreadsheet program supported by Microsoft. It is widely favored due to its robust computational capabilities, and the majority of computer users are proficient in its operations. Microsoft has also developed other office software to enhance productivity, including Word, Outlook, OneNote, and PowerPoint.

It's a good practice for both home and enterprise users to frequently backup Excel files. Otherwise, you might lose your Excel data due to any of the following reasons:

• Microsoft Excel suddenly becomes corrupted, and you haven't saved the previous data.
• After upgrading the operating system, there's a possibility of data loss.
• Your computer displays a "Windows has detected file system corruption" error.
• Your computer frequently crashes, preventing you from saving your data.

In such scenarios, it is crucial to safeguard your data by following the 3-2-1 backup rule. On this page, you will discover two proven methods for backing up your Excel files. You can automate the process using backup software or the built-in Excel functionality.

< a id="Backup_Excel_Backup_Software" name="Backup_Excel_Backup_Software">Backup Excel Files with Automated Backup Software

Is it challenging to find appropriate automatic backup software? Allow us to suggest a dependable solution for you - Todo Backup Home. You can easily download and complete the installation within just a few minutes.

To automatically back up Excel files, you can utilize the file scheduling backup feature in Todo Backup Home. This tool serves as an excellent assistant for those with poor memory, enabling users to set up a schedule to back up Excel files daily, weekly, or monthly using various backup types, such as full, incremental, and differential backup.

Note: If you accidentally delete the Excel files, the tool Data Recovery Wizard can help you recover deleted files with just a few clicks.

How to Step-by-Step Backup Excel with Automatic Backup Software Step 1: Pick a Trustworthy Backup Tool First off, choose a reliable backup software. Consider using Acronis True Image, tools Todo Backup, or Microsoft's OneDrive, ensuring it supports backing up Excel files. Step 2: Download and Install the Software Download and install the chosen backup software. Visit the official website, follow the download instructions, and install it on your computer. Step 3: Launch the Backup Application Open the backup software. Either double-click the desktop shortcut or launch it from the Start menu. Step 4: Create a Backup Schedule In the software interface, look for and click "New Backup," "Create Plan," or a similar option. Step 5: Select Source Excel Files/Folder Choose the source files or folder. In the popup window, navigate to the folder where your Excel files are located (usually in "Documents" or "Desktop") and select the Excel file(s) or the entire folder containing them. Step 6: Designate Backup Destination Select where to save the backup. You can choose your local hard drive, an external hard drive, a USB device, or, if supported by the software, a cloud storage service like OneDrive. Step 7: Customize Backup Settings Configure backup settings. Set the frequency (e.g., daily, weekly), backup time, and version retention policy. For automatic backups, make sure the "Auto Backup" option is enabled. Step 8: Enable Versioning (Optional) If available, enable versioning. This way, each time you modify your Excel file, the software will save a new version, allowing you to roll back to previous versions. Step 9: Add Notifications (Optional) Add notifications. Set up alerts, such as email notifications, to be sent upon completion of the backup process so you know it's done. Step 10: Review and Initiate the Backup Review your settings, and once confirmed, click "Start Backup" or "Backup Now." From here on, the software will automatically back up your Excel files according to your schedule. Remember to keep your backup location secure and periodically check its contents to ensure backups are current.

Todo Backup is a dependable and stable third-party software solution. It is user-friendly, even for those new to the process. We have created a comprehensive tutorial for your convenience, guiding you through the steps to automatically back up your Excel files effortlessly.

Step 1. To start the backup process, click the Select backup contents button.

Step 2. Four data backup categories are displayed: File, Disk, OS, and Mail.

Step 3. Lists of both local and network files are displayed on the left-hand side of the screen. Expand the directory to select the files you want to back up.

Step 4. Follow the on-screen instructions and select the location where you want to save the backup.

Ensure the backup is encrypted by clicking on Options within Backup Options. You can also set the backup schedule by clicking Options under Backup Scheme, allowing you to initiate the backup at a specific time. There are numerous other customizable options available for you to explore.

Step 5. You can save the backup file on your computer, in the tool's cloud service, or on a Network-Attached Storage (NAS) device.

Step 6. Todo Backup allows customers to store backup copies of their files on a third-party cloud drive or on the company's own cloud storage.

If you wish to back up your data on a third-party cloud drive, choose 'Local Drive' and scroll down to add a 'Cloud Device.' Next, input your account details.

Click Cloud Backup, then sign up and log in with your Todo Backup account if you want to store backup files on Todo Backup's cloud storage service.

Step 7. Click on Backup Now to initiate the backup process. When the backup is complete, it will be displayed as a card on the left side of the screen. Right-clicking on this card will provide you with more options for managing and accessing the backup job in greater detail.

Create Auto Backup for Excel Files Using Excel's Built-in Feature

While working with Microsoft Excel, have you ever observed that it has an integrated backup feature? Utilizing this built-in option to create automatic backups for Excel files is the most straightforward approach; however, it is limited to performing only full backups and does not support other backup methods.

Step-by-Step Guide to Auto Backup Excel Using Built-In Feature

Activating the auto backup feature is straightforward. Just follow these steps:

Step 1. Keep the Excel file open and click on "File."

Step 2. Select "Save As" and click "More options."

Step 3. Click "Tool" and then "General Options".

Step 4. Select "Always create backup" and click "OK".

Step 5. Save the settings.

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You likely grasp the significance of backing up your Excel files, along with other data, on your computer or laptop. You can opt to backup your system and hard disks locally, on cloud platforms, or external hard drives. It's always wise to store crucial data across different devices to ensure safety.

Todo Backup can assist you in backing up vital information and offers a cloning feature. It allows you to create system and disk clones.

Frequently Asked Questions about Automatically Backing Up Excel Files

With two straightforward methods to automatically backup Excel files, most uncertainties should be resolved. If you still have queries, please refer to the following FAQs:

Where does Excel save automatic backups?

You can locate your backup files by following these steps:

1. Click on "File" and then choose "Open". 2. Press the "Browse" button and select the target folder. 3. In the bottom right corner, opt for "Backup files" instead of "All Excel files".

How can I automate the backup of Excel 2007?

The best way to back up Excel 2007 automatically is by using reliable backup software, such as Todo Backup.

1. Click "Select backup contents" to initiate a new backup. 2. Choose "File" to back up your Excel files. 3. Determine the target location for the backup. 4. Click "Backup Now" to commence the backup process.

How do I transfer Excel from one computer to another?

Transferring Excel files between computers using USB devices and backup software is a sensible option. We recommend utilizing the tool Todo Backup for this purpose.

1. Click "Select backup contents" to create a new backup. 2. Choose "File" and select your Excel files. 3. Select the target USB flash drive. 4. Click "Backup Now" to initiate the backup process. 5. Connect the USB drive to a new computer to restore the backup.