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OneDrive for Business primarily caters to businesses across the globe, offering robust storage, file sharing, and collaboration features that streamline daily work processes. However, it does have certain drawbacks, such as the potential risk of file and data loss. This is why an increasing number of users are seeking ways to backup their OneDrive for Business content.
Actually, the solutions are similar to backing up OneDrive. This post will guide you through 3 practical methods to easily create backups for OneDrive for Business. Keep reading to discover the most suitable approach for your needs.
Why Back up OneDrive for Business?
We all know that OneDrive for Business is a cloud storage platform. However, this also means that it may be susceptible to various security threats, such as phishing and malware attacks, which could potentially compromise the integrity of files and data. Here are some typical scenarios:
#1. Security Threats:
Malware and viruses can gain access to OneDrive for Business files through an infected computer, potentially encrypting or corrupting data. The files and data stored in OneDrive for Business are thereby vulnerable.
#2. Accidental Deletion:
Typically, human errors are the cause of accidental deletion, and employees might inadvertently remove files from OneDrive for Business.
As you can see above, creating a OneDrive for Business backup is crucial for safeguarding your data and files. Let's dive into the solutions!
Backing Up OneDrive for Business with Professional Backup Software
When it comes to backing up OneDrive for Business, the quickest and most straightforward method is to utilize a professional backup software, such as Todo Backup Home.
This software offers various backup categories, encompassing disk backup, system backup, file backup, and even cloud backup, ensuring it caters to a wide range of backup requirements. When it comes to backing up OneDrive for Business, it presents diverse choices like incremental and differential backup, scheduled backup, encrypted backup, and more. Here are some advantages of employing an outstanding backup software:
- You can create tailored backups to effortlessly safeguard whatever is necessary
- Provide an extensive range of backup choices
- Allow you to restore complete or specific OneDrive files
Step 1. To initiate the backup, click on Select backup contents.
Step 2. There are four data backup categories: File, Disk, OS, and Mail.
Step 3. On the left-hand side, you'll see a list of local and network files. Expand the directory to select the files to be backed up.
Step 4. Follow the on-screen instructions and select the location where you want to save the backup.
In the Backup Options section, click Options to encrypt the backup with a password, set the backup schedule, and decide whether to initiate the backup at a specific event under Backup Scheme. A range of customizable features are available for you to explore, allowing you to tailor the backup process to suit your exact needs.
Step 5. Backups can be stored on a local disk, in the tool's cloud service, or on a network-attached storage (NAS) device.
Step 6. Todo Backup enables users to back up their data to a third-party cloud drive or the company's own cloud storage.
If you want to back up your data to a third-party cloud drive, choose Local Drive, scroll down to add Cloud Device, and enter your account information.
You can also use the tool's built-in cloud storage service. Click on Tool Cloud, create an account using your Tool Account, and then log in to your account.
Step 7. To initiate a backup, select Backup Now. Once the backup process is successfully completed, it will be displayed as a card on the left-hand panel. For more detailed management of the backup job, right-click on it.
Backing Up OneDrive for Business by Manually Copying Files
Pros: Completely free; Suitable for anyone to back up OneDrive for Business.
Cons: Time-consuming, as all actions are manual; Your backup could be lost if there's an issue with your computer.
People often make backups by manually copying files, and that goes for backing up OneDrive for Business too. You can download the files from OneDrive for Business to your local drive or copy them to an external hard drive. Here's a quick walkthrough:
1. **Log into OneDrive for Business**: Go to the OneDrive for Business website (usually
Step 1. Log in to your Microsoft 365 account and navigate to OneDrive. Select the files and data that you wish to back up.
Step 2. Right-click on the mouse and select the "Download" option. Alternatively, you can click on the three dots next to the file name to locate the "Download" button.
Step 3. Following this, it will begin downloading files from your OneDrive for Business. Upon completion, you can either copy them to an external hard drive or save them on your local computer.
Backup OneDrive for Business with OneDrive Sync Client
Pros: The sync client is relatively simple to set up and can be used by any user.
Cons: Limited storage; high risk
Another method is to utilize the OneDrive sync client to back up OneDrive for Business. This application is typically employed for transferring files between the cloud and a local device. However, it can also function as backup software to create a backup of OneDrive for Business by following this tutorial: 1. Install the OneDrive sync client on your computer if you haven't already. 2. Sign in to the client using your Office 365 or Microsoft 365 account credentials associated with your OneDrive for Business. 3. Navigate to the settings of the OneDrive sync client (usually found in the system tray or notification area). 4. In the settings, enable the option to "Backup" or "Protect" your files, which might be under an "Advanced" or "More options" tab. 5. Select the folders or specific files from your OneDrive for Business that you want to back up. You may need to navigate to your OneDrive for Business folder in the sync client settings. 6. Configure the backup schedule according to your preference, whether it's continuous, daily, or at a specific time. 7. Choose the backup location on your local machine where you want to save the copies of your OneDrive files. 8. Confirm your selections and start the backup process. The client will now sync and create a copy of your chosen OneDrive for Business files to the designated local backup location. 9. Regularly check the backup to ensure it's up to date and that the files are being synced correctly. By using the OneDrive sync client in this manner, you can maintain an additional layer of protection for your OneDrive for Business data.
Step 1. Click on the Cloud icon on your desktop and sign in with your Microsoft 365 account.
Step 2. If you consistently use the default folder location for your OneDrive files, click the "Next" button. Otherwise, click "Change location" to customize the folder. When finished, click "Open my OneDrive folder" to proceed.
Step 3. After synchronization, click on the OneDrive icon and then choose the Settings option. From there, you can select the preferred time for syncing data, the folders to sync, or other options as per your requirements.
Step 4. Finally, all the files you chose will be available on your desktop.
Final Words
On this page, you can discover three efficient methods to back up OneDrive for Business. Choose the one that best fits your requirements. Ultimately, we hope this article will be beneficial in addressing your issue.
OneDrive for Business Backup FAQs
1. How do I back up my OneDrive?
All you require is professional backup software, such as Todo Backup Home. This tool enables you to back up data to or from OneDrive effortlessly with just a few clicks. For a detailed tutorial, please refer to this post:
< strong > 2. Does OneDrive need to be backed up? < /strong > OneDrive is a cloud storage service provided by Microsoft, which automatically saves and synchronizes your files across devices. In essence, it acts as a backup of your data. However, there are a few reasons you might consider additional backup: - **Dependency on Internet:** OneDrive relies on an internet connection for syncing and accessing files. If you have limited or unreliable connectivity, having a local backup can be beneficial. - **Sync Errors:** Occasionally, issues with the sync process can occur, potentially leading to file loss or corruption. - **Quota Limitations:** OneDrive has storage limits. If you exceed your plan's storage capacity, you may lose access to older files until you free up space. - **Data Breaches:** Although rare, cloud services can be targeted by cyberattacks. Having a secondary backup ensures your data is secure. Therefore, while OneDrive provides a level of protection, creating an additional backup, either locally or using another cloud service, can add an extra layer of security for your important files.
OneDrive is a cloud-based storage service that enables users to store and share files in the cloud. However, there are various security risks such as phishing and malware attacks that can potentially compromise the integrity of your files and data. Therefore, it's crucial to backup your OneDrive content to ensure the safety and protection of your files.
3. Is there a difference between OneDrive and OneDrive for Business?
There is a subtle distinction between OneDrive and OneDrive for Business.
OneDrive is primarily utilized for personal cloud storage, offering individuals convenient, secure, and efficient access to their files.
However, OneDrive for Business provides corporate access, allowing users to work from home or on the road.