Top 10 Best Email Backup Software for 2024 [Latest]

Email backup software securely stores your emails and allows you to access them anytime you need. It also helps free up space in your main folder for other important mails. With email backup software, you can have all your emails in one place, regardless of their age.

Email backup software enables you to save your emails to a local drive, external drive, network location, cloud, and more. This article will list the top 10 best email backup wizards for 2022. We'll discuss each software's key features, pricing, supported email services, along with its pros and cons.

How to Choose the Right Email Backup Software

Before choosing an email backup tool, check for these standards:

• ⏰ Backup Modes and Frequency: A backup solution that offers daily, weekly, and monthly backup options, along with the choice of manual or automated backups, is worth considering.
• ？ Backup Location: Typically, you can store email backups on your own server or with a cloud storage provider. Choose an option that suits your requirements.
• ？ Backup Options: A good backup solution often provides users with full backups, incremental backups, differential backups, and synthetic backups. This way, you can select the appropriate method based on your needs and preferences.
• ⚒️ Technical Support: Issues are bound to arise when using machinery and applications. Therefore, it's crucial to choose a tool that offers 24/7 technical support. This ensures your data is secure in most scenarios.

Top 10 Best Email Backup Software for 2022

A reliable email backup wizard ensures the safety of your emails in case of accidental deletion or malware attacks. It also provides an efficient way to free up space in your inbox for new messages. In this section, we will discuss both free and paid email backup tools. Here are the top 10 best email backup software for 2022: 1. Mailbird Backup 2. Outlook Backup Add-in 3. G Suite Backup by Backupify 4. Thunderbird Backup by AceBackup 5. MailWasher Pro 6. eM Client Backup 7. Yodot Outlook Backup 8. MailStore Home 9. CloudMagic Email Backup 10. AweMail Backup These tools offer various features such as scheduled backups, encrypted storage, multi-platform support, and more to cater to different user requirements. When choosing the right backup software for you, consider your budget, needed functionalities, and compatibility with your email service provider.

1. Todo Backup Home Tool 2. SysTools Email Backup Wizard 3. KLS Mail Backup 4. MailStore Home 5. UpSafe Gmail Backup 6. Handy Backup 7. Gmvault Gmail Backup 8. Google Takeout 9. SaaS Data Protection 10. ZOOK Email Backup 11. RecoveryTools Email Backup Wizard

We will examine the features of each tool later.

1. Todo Backup Home - ^{Highly Recommended}?

Todo Backup provides an automated and time-saving backup solution for your Outlook emails. This email backup software allows you to save your emails to local drives, external drives, network locations, NAS, and cloud services. It offers up to 250GB of free cloud storage space to store your emails along with other data like contacts and calendars.

Pricing: $39.95/month

Supported email: Outlook, Gmail, Thunderbird, Fixmail, and more.

Advantages

• Schedule daily, weekly, or monthly email backups
• Perform comprehensive file backups with just a few clicks
• Includes advanced backup features like incremental and differential backup
• 250GB of cloud storage space provided for free
• Easily restore backup data when needed

Disadvantage

• Sometimes unable to read external hard drive

2. SysTools Mail Backup Wizard

SysTools Email Backup Wizard is a user-friendly tool equipped with robust features to ensure the safety of all your emails. This utility enables you to efficiently back up your emails, tasks, calendars, contacts, and more. Once your emails are backed up, SysTools Email Backup Wizard allows you to filter and selectively restore only the messages you need.

Price: $29

Supported email: Hotmail, Gmail

Advantages

• Provides an easy way to back up emails
• Allows you to store backup data on the cloud or locally
• Supports backup for Gmail and Hotmail accounts
• Enables you to restore only specific emails, rather than the entire backup

Disadvantage

• The trial version allows you to back up only up to 100 emails.

3. KLS Mail Backup

With KLS Mail Backup, you can save your emails, contacts, bookmarks, calendar, and more. This email backup software is highly reliable, enabling you to save various types of emails, including Hotmail, Gmail, Outlook, and others. Apart from its user-friendly interface, this tool is also available for free download and use.

Price: Free

Supported email: Gmail, Outlook, Hotmail, Thunderbird, Windows Mail

Advantages

• Support for archiving emails as zip files for storage
• Compatibility with various email formats
• Enables saving data to external drives and cloud services

The downside is that…

Backup is allowed only on predefined email accounts.

4. MailStore Home MailStore Home is a personal email archiving software that enables users to backup and manage their emails. This tool supports various email clients and online services such as Outlook, Gmail, Yahoo Mail, allowing users to easily archive and search their email history.

MailStore Home is a free email backup software that lets you save your emails to USB drives and hard disks. In addition to running on both macOS and Windows, the software supports all types of email. MailStore Home employs encryption to ensure the security of your backed-up data.

Price: Free

Supported email clients: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eM Client, and more.

Advantages

• Support for backing up multiple email accounts
• Support for both internal and external email backups
• Equipped with a search menu for faster email retrieval
• Features encrypted backup options

The downside is that…

• Difficulty in reaching customer support
• Archives needing to be re-indexed, which can take time

5. UpSafe Gmail Backup

This free email backup software lets you back up and restore your emails anytime you want. With this tool, you can schedule automatic backups or do it manually. UpSafe Gmail Backup is considered better than most email backup tools, and it also supports backing up Office 365.

Price: Free

Supported email: Gmail

Advantages

• Keeps a complete record of all backups
• Enables cloud backup for your data
• Supports both manual and automatic backup schedules
• Supports Office 365 backup

Disadvantage

• Inability to download the entire archive in one go
• Lack of an option to delete individual emails
• No immediate, continuous backup upon receiving new emails

6. Handy Backup

Handy Backup is an ideal email backup tool, as it protects your data with 128-bit encryption. This software lets you save backup data to the cloud, local drives, FTP servers, flash drives, or external drives. In addition to backing up emails, Handy Backup also allows you to back up files, folders, and hard drive partitions.

Price: Free

Supported email: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eM Client, and more.

Advantages

• User-friendly interface
• Data security ensured with 128-bit encryption
• Support for all types of email platforms
• Enables backup on various media, such as local storage, cloud storage, USB flash drives, etc.

The downside is that…

• Numerous backup errors due to naming conventions
• Slow response times for customer support
• No alerts are sent if a backup fails

7. Gmvault Gmail Backup

This email backup software is available for free download and primarily supports backing up Gmail accounts. The tool offers high customizability and user-friendliness. Gmvault Gmail Backup utilizes reliable encryption technology to ensure the safety of your data.

Price: Free

Supported email: Gmail

Advantages

• Support for backing up multiple Gmail accounts
• Runs through a command-line interface
• Supports data encryption
• Convenient access and transfer of emails

Disadvantages

It does not offer a way to limit bandwidth.

8. Google Takeout

This backup tool lets you save all your Google products, such as Google Photos, Google Drive, contacts, tasks, calendar, and Gmail. The app is very easy to use – just visit its official website and select what you want to back up. The process starts immediately.

Price: Free

Supported email: Gmail

Advantages

• Backup all data with just one click
• Supports backup of all Google products
• User-friendly interface

The downside is that…

• Backups are limited to Google products only
• Downloads cannot be resumed if the internet connection is interrupted
• Unable to download files owned by others
• Multiple archives cannot be created simultaneously

9. A 3-Step Guide to SaaS Data Protection

SaaS Data Protection enables you to back up your Google Workspace to a custom cloud storage. This tool allows you to instantly restore email backup data whenever needed. It has multiple data centers across the globe, enhancing the security of your data.

Pricing: A free version is available.

Supported email: Gmail

Advantages

• Support for data migration and local downloads
• Guaranteed 100% recovery of email backups
• 24/7 email and phone customer support
• Customizable cloud storage options

Disadvantage

• Limited storage space in the trial version

10. ZOOK Email Backup Software

ZOOK Email Backup is an excellent email backup software because it supports backing up over 85 types of emails. The software enables you to perform cloud-to-cloud email backups and hard drive backups. It also allows you to migrate backed-up data to different email accounts, ensuring the safety and accessibility of your emails.

Price: $99

Supported email: Cloud Mail, Webmail, cPanel, Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eM Client, and more.

Advantages

• Supports bulk email backup
• Enables you to back up emails using technical files
• Activates email server and cloud server backup
• Allows you to save emails as IMAP accounts
• Supports backing up emails with advanced filters

Disadvantage

• It takes a long time to set up.
• The user interface is not user-friendly.
• Storage space can be quickly taken up by duplicates.

11. RecoveryTools Email Backup Wizard

"RecoveryTools Email Backup Wizard" is a comprehensive and user-friendly software designed to simplify the process of backing up emails from various email clients and webmail services. Whether you are an individual or a business, this tool offers a reliable solution to protect your valuable email data, ensuring that your emails remain accessible in case of any unforeseen circumstances or data loss.

Price: $99

Supported email: Outlook, Thunderbird, Windows Live Mail, Apple Mail, Gmail, Yahoo Mail, and more.

Advantages

• Support for multiple email clients and webmail services.
• User-friendly interface for easy navigation and backup.
• Maintains folder hierarchy and metadata during the backup process.
• Optional advanced filters for selective backup.
• Backup of emails, attachments, contacts, calendar, and other data.

Drawbacks

- Offers only email backup with no additional data backup options. - The free version has limitations on the number of emails that can be backed up. - Some users might consider the pricing relatively high compared to other solutions.

How to Backup Emails on Windows 11/10/8/7

A simple and user-friendly Windows 11/10/8/7 email backup software tool is Todo Backup. This software outperforms others due to its unique backup features, such as incremental and differential backups. It also offers multi-path email backup options, including local disks, external drives, network locations, and cloud storage.

The software assigns each user 250 GB of free cloud storage. In addition to email backup, the Todo Backup tool lets you save personal contacts, calendars, files, and more.

Other features of the Todo Backup tool

• Enables encrypted backups with password protection
• Supports disk and partition cloning
• Allows you to restore a system image backup to a computer with different hardware
• Simplifies backup management, such as deletion, merging, and compression
• Offers bootable backup and recovery through a WinPE boot disc

To start using Todo Backup to save your Outlook emails, you'll first need to download and install the free version of the software on your computer. Then, to begin using this professional email backup tool, you can follow these simple steps to back up your emails:

Step 1: Launch Todo Backup on your computer, then click “Create Backup” on the home screen, and hit the big question mark button to “Select What to Back Up.”

Step 2: Tap on "App Data" among the four backup options.

Step 3: Next, you'll see all the apps that can be backed up. Find and check the box for Microsoft Outlook. Choose the email account from which you want to back up your emails, contacts, or calendar, then click OK.

Step 4. Next, you need to select where to save your Outlook backup by clicking the Browse button.

Step 5: The backup location can be another local drive on your computer, an external hard drive, a network, the cloud, or a NAS. We generally recommend using an external physical drive or the cloud to store your backup files.

Step 6. If interested, click on the Options button to customize settings like scheduling automatic backups daily, weekly, monthly, or event-based, and perform differential and incremental backups. Click "Backup Now" and the Outlook backup process will start. The completed backup tasks will be displayed in a card format on the left side.

The bottom line?

Based on the top 10 email backup software discussed in this article, the number one ranking goes to Todo Backup. This email backup software primarily supports Outlook mail, allowing you to save your emails to multiple locations, including local drives, external drives, NAS, network, and cloud.

The tool is free to use and offers many advanced features that are not easily found in other backup software. With it, you can schedule daily, weekly, or monthly backups of your emails. You can also perform incremental and differential backups.

To start enjoying the email backup features related to Todo Backup tool, you need to download and install the free version of the software on your computer today. It's incredibly easy to get started with the software.

Frequently Asked Questions About Email Backup Software

We've addressed the following questions to help you learn more about email backup.

1. How can I back up my emails to the cloud? 2. What methods are available to securely store my emails in the cloud? 3. How can I use cloud services to back up my email accounts? 4. How do I backup my Gmail/Outlook/Yahoo email to cloud storage? 5. How can I set up automatic synchronization of my emails to the cloud for backup purposes? 6. How can I use services like Google Drive/OneDrive/Dropbox to back up my emails? 7. How can I ensure that my email backups in the cloud are encrypted and secure? 8. For enterprise users, how can I implement a cloud backup solution for Exchange/Office 365 mailboxes? 9. How can I manually or with third-party tools export and upload my emails to the cloud? 10. What data privacy and security concerns should I be aware of when backing up my emails to the cloud?

One simple way is to use an Outlook.com account to back up emails to the cloud. Once set up, you drag messages from your main inbox into a dedicated folder in Outlook.com and archive them there.

What is the best way to store e-mail?

The best way to preserve your emails is by using an email backup software. This ensures the safety of your emails, as it allows you to store them in multiple locations, including external drives, network locations, and the cloud. One highly recommended email backup tool is Todo Backup.

How do I back up my Gmail emails?

First, export and download your Gmail data. Next, create an archive of your data on your computer. Then, you can choose to use email backup software, such as Todo Backup, to back up your data to the cloud, a network location, a local drive, or an external drive.

Why back up email?

Reasons why backing up emails is crucial include: 1. Data security: Emails may contain important business information, personal files, or communication records. Backups protect against data loss in case the original messages are lost or deleted. 2. Legal and compliance: In industries such as finance and healthcare, retaining communication records is necessary to meet regulatory requirements. Email backups ensure the availability and integrity of these records. 3. Recovery capability: Should your email account be hacked or become inaccessible due to technical issues, backups enable you to restore your emails, minimizing disruptions to your operations. 4. Convenience: Backed-up emails can be easily synchronized across different devices or platforms, allowing you to access important messages anytime, anywhere. 5. Historical reference: Past emails might contain information relevant to current projects or decisions. Backups facilitate easy access to your email history. 6. Evidence support: In legal disputes or controversies, backed-up emails can serve as evidence to prove the existence of a particular communication or agreement. Thus, regularly backing up emails is a vital practice for both individuals and businesses to safeguard crucial information and ensure operational continuity.

• Protect them from malware or ransomware attacks
• Free up space in your primary mail folder
• Provide an easy way to access old emails
• Keep backups of your emails for easy reference in case you can't access your main mail folder