How to Backup/Save Favorite Emails in Outlook (Automatic & Manual Ways)

Where can I find my Outlook Folders, and how do I add them?

An Outlook Favorite is a folder where you can store emails that you want quick access to later. It's located at the top of the navigation pane on the left, and you can quickly find any folders you add to it there. Click the "View" tab, select "Folder Pane," and then choose "Favorites" to turn it on.

<img src="/images/en/screenshot/todo-backup/guide/save-favorites-mailbox-outlook-1.png" alt="Outlook Web Favorites" height="459" width="250">

To add a folder to your favorites, select it and drag it to your Favorites list. Or right-click the folder and choose Add to Favorites.

Favorite folders in Outlook play a significant role in making our work easier while we're on the job. Hence, it's essential to save your Outlook favorites to safeguard against system crashes or accidental deletion issues.

Read on, and we'll discuss two ways to protect your Outlook favorites.

2. Methods to Manually and Automatically Backup Email Folders in Outlook

In Outlook, you can back up and save your favorite folders using two methods. The first is to manually export favorites to a PST format within Outlook. The second is to use professional Outlook backup software to schedule automatic saving of your Outlook favorites to an external drive, cloud service, network location (NAS), or secure area.

Enough talk – let's get to the step-by-step guide.

Method 1: Manually Back Up Outlook Folders

Using Outlook's Import/Export feature, it's fairly straightforward to export your Outlook favorites to a PST file, but it has to be done manually each time. Here's how:

Step 1. Open Outlook, and click the “File” tab in the top-left corner of the screen.

2. From the drop-down menu, select “Open and Export.”

Step 3: Click on “Import/Export” from the dropdown menu that appears.

Step 4: In the Import/Export Wizard, select Export to a file, and click Next.

Click Export to file and click Next.

Step 5: On the next screen, choose Outlook Data File (*.pst) as the save format, and click Next again.

< strong >Step 6.< /strong > In Outlook 2019/2016/2013, select the Favorites folder in your email account, and then click Next. Make sure to check the Include subfolders option.

Select the email you want to backup

Step 7. Next, browse and choose the location where you want to save the backup PST file. Finally, click “Finish.” If you're concerned about data security, you can add a password to your PST file.

Click “Finish” to start backup.

Upon completing all these steps, your Outlook Favorites will be successfully exported to a PST file. You can save this backup file at any location on your local computer or any external storage device.

Method 2: Backup Outlook with Todo Backup of Tools

As we all know, it's always better to back up Outlook data regularly than manually, for it's more efficient and can prevent unexpected disasters. Therefore, we highly recommend you use professional Outlook backup software like tools Todo Backup Home and set up an automatic backup schedule. This allows you to create hourly, daily, weekly, monthly, or event-triggered backup plans as needed to meet various backup demands.

It also offers flexible backup options, including full backups, [incremental backups, and differential backups](/backup-utility/differential-backup-vs-incremental-backup.html). With this tool, you can easily save your Outlook favorites to a secure location, such as an external hard drive, USB flash drive, NAS device, or cloud storage service, with just a few clicks. Additionally, it allows you to [compress backups](/backup-utility/compress-backups.html), encrypt, and split backup images to save disk space and protect your sensitive data from exposure.

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Follow the steps below to use Todo Backup Home to back up Outlook favorites automatically:

Step 1. Launch Todo Backup on your computer and click Create backup on the main screen, then click the big question mark to select backup content.

Step 2: Tap on App Data from the four backup options.

Step 3. You will then see all the apps that you can back up. Check the box next to Microsoft Outlook. Select the email address from which you want to back up your emails, contacts, or calendar, and tap on OK.

Step 4: Next, you need to select the location to save your Outlook backup by clicking on the browse button as shown in the image.

**Step 5.** The backup location can be another local drive on your computer, an external hard drive, a network, cloud storage, or a NAS. Generally, we recommend using a physical external drive or the cloud to store your backups.

6. If you wish, you can set up automatic backups in the Options tab (daily, weekly, or monthly, as well as on events), and differential and incremental backups. Click Backup Now, and the Outlook backup process will begin. The completed backup job will be displayed as a card on the left.

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Conclusions

As you can see, backing up and saving Outlook favorites is not complicated. You can export Outlook favorites to a PST file, or use a professional Outlook backup tool that can back up your data automatically on a schedule.

To save your time and efforts, we recommend using Todo Backup Home, which can automatically back up Outlook data according to your schedule. Besides, it provides more saving options and better data protection.

Still having issues with backing up or saving your Outlook favorites? Feel free to reach out to our technical support team, who will be more than happy to assist you further. We're always here to help!

Frequently Asked Questions about Saving Favorite Folders in Outlook

1. How do I save favorite emails in Outlook?

If a specific Outlook email is very important to you, you can add it to your favorites for quick access. You can also add a follow-up flag for a more noticeable visual reminder. You can also use Outlook's “Pin” feature to keep the email at the top of your inbox. However, these are only within the Outlook app. To back up these important emails, you can use Outlook backup software like Todo Backup.

2. Where are Favorites in Outlook?

The “Outlook Shortcuts” folder appears on the left side of the main Outlook window, above your inbox, if you've enabled it.

How do I display my favorites in Outlook?

To enable the Favorites folder in Outlook, open Outlook, click the View tab, and then select Folder Pane and Favorites. The Favorites folder should now display on the left. You can add emails to it as needed.