How to Backup Outlook Emails on Mac: A Step-by-Step Guide

Introduction

Have you ever used Microsoft Outlook on your Mac? Do you know much about it? This page can help you learn more about it.

(This image displays the interface of Outlook for Mac.)

Outlook is a tool that lets Mac users send and receive emails, manage calendars, store contact names and phone numbers, and track tasks. Many Mac users still use it every day as their email and contact manager. Hence, the need to back up emails in Outlook. But do you know what an email backup is? Read on.

What is Email Backup?

Email backup facilitates handling and storing emails in a secure location. This way, emails in Outlook can be safely stored and retrieved in their entirety whenever needed. Additionally, backing up Outlook emails enables users to recover email content that might have been accidentally deleted or lost. Hence, it serves as an effective method to prevent data loss in Outlook. Mac users can download or export emails from Outlook for a straightforward backup process. But does Outlook for Mac download all emails?

Does Outlook for Mac download all mail?

Of course, Outlook for Mac does allow users to download all emails. Mac users can use the built-in “Export” option to download emails from Outlook. They click the “Export” button and then choose the messages they want to back up or download. After that, Outlook will download those emails for them. You can see a detailed guide in the next section.

Do you know why we need to backup Outlook emails on Mac? Is it necessary? Of course!

Why Backup Outlook Emails on Mac?

Has this ever happened to you? It's a heart-sinker. Users of Outlook for Mac sometimes encounter issues such as:

• Lost mail
• Unable to open
• Accidentally deleted
• Virus damage
• HARD TO FIND YOUR EMAIL

All these instances make it crucial for Mac users to backup Outlook emails. Hence, Mac Outlook users should have email backups. But how to backup Outlook emails on Mac? Let's find the answer in the next section.

How to Backup Outlook Mail on a Mac: 2 Ways

Have you ever backed up your Outlook emails on a Mac? Is it a big deal or not? Don't worry. This section will introduce two methods to back up Outlook emails on a Mac, including exporting all emails from Outlook and using professional Outlook backup software. Users can choose freely according to their needs. Now, let's learn the first method.

Method 1: Backup Outlook Emails on Mac – Export All Outlook for Mac Messages

As mentioned above, Mac users can use the “Export” option to back up their Outlook emails. This section will guide you through the process in detail. Let's see how to export all emails from Outlook for Mac.

Step 1: Launch Outlook on your Mac and select the “Tools” tab.

Step 2: Choose “Export.”

Step 3: Select the emails you want to export, then click “Continue.”

Step 4. Choose a secure location to save it, then click “Save.”

Step 5. Click “Finish” to start the export process.

While you can complete the email backup with these manual steps, if you want to back up email attachments or perform a full backup, you might be interested in a professional backup software called Todo Backup for Mac. Let's learn how to use it to create an email backup.

Method 2: Backup Outlook Emails on Mac with Todo Backup for Mac Tool

When it comes to Mac backup, Time Machine always comes to mind. But tools like Todo Backup for Mac can help you back up Mac without Time Machine and keep your data safe. Moreover, it can back up other types of data on your Mac device, reducing the risk of data loss. Its main features include:

• Synchronize files and folders
• Compress backups to save space
• Backup folders, apps, and system data
• Clone disks to a target location while preserving data integrity

As a wonderful Mac backup tool, Todo Backup for Mac can help users easily back up Outlook emails on Mac while keeping them intact. Let's see the detailed guide.

Step 1: Run and launch Todo Backup for Mac. Click the first "Backup" tab, or directly click the "+" button at the bottom left to create a backup task – name your backup task and then click "OK".

Step 2: Choose the backup destination, select where to save your Mac file backups, how often to automatically back up, etc., then click OK.

Step 3. Add files and folders to your backup set.
Click File + to select specific files and folders you want to add to your backup, then click the blue Start button to back up your Mac to another drive or external device.

As you can see, it's very simple. Todo Backup for Mac also allows users to set up automatic backups, so if you want to automate the whole thing, go ahead and download it.

Additional Tip: Where are Outlook files stored on a Mac?

The location of your Outlook files depends on the version of Outlook you're using, but if you specified a particular location when you backed them up, they'll be there.

There's a table that shows their default and target positions.

Use this table to locate your Outlook files quickly.

This page offers two methods to back up Outlook email. Exporting email can save your messages but not attachments, while Todo Backup tool allows users to do this. So, feel free to download and give it a try.

Frequently Asked Questions on How to Backup Outlook Emails on Mac in UTF-8 Format

This section lists some common questions about how to back up Outlook mail on a Mac. If you're experiencing such an issue, this section might be helpful.

**1. How do I back up Microsoft Outlook for Mac?**

Microsoft Outlook lets you back up your emails. Here's how to back up Microsoft Outlook for Mac.

Step 1: Open Outlook and locate the “Export” option in the toolbar.

Step 2: Choose what you want to back up.

Step 3. Choose a backup location, then click “Save.”

Step 4: Click on “Finish”.

Then, you can proceed to back up your Mac Outlook emails.

**2. How can I save Outlook emails in bulk?**

To select multiple emails in Outlook, you can hold down the Shift key and click on them, then go to File > Print.

< strong > Where are Outlook backup files located? < /strong >

If users haven't specified a different backup location, you'll find them at /Users//Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile.