How to Make a Copy of a Word Document on a Mac: 5 Ways

If you're looking to learn how to make a copy of a Word document on your Mac, this guide is for you. There are several reasons why you might want to create a copy of a Word document on your device. We'll explain why someone might want to duplicate a Word document and then walk you through five easy ways to copy a Word document on your Mac. Read on.

Why create a copy of a Word document on Mac?

There are several reasons why you might need to make a copy of a Word document on your Mac. Common reasons for copying a Word document include:

• Backup: Copying a Word document creates a backup in case the original is lost or damaged.
• Editing: Copying a document lets you make multiple edits while preserving the original copy.
• Multiple versions: If working collaboratively, copying a document allows you to create different versions of the same document.
• Sharing: Copying a Word document makes it easy to share with different file names.

You can create a copy of a Word document on both Windows and Mac. The following sections detail how to copy a Word document on a Mac.

The Best Way to Copy a Word Document on a Mac

You may mainly need to copy a Word document on your computer for backup purposes. The best option to create a backup of a Word document on a Mac is by using a third-party backup tool, such as Todo Backup for Mac. This tool enables you to create seamless backups of your documents and save them in different locations.

It can help you back up your Mac to an external hard drive without Time Machine and start saving copies of your documents to the network, disk, external devices, cloud, and so on. Todo Backup for Mac encrypts your backup copies to protect your privacy. It supports different backup modes, including incremental backup, differential backup, and automatic backup.

Additionally, Todo Backup lets you synchronize your Word documents across different devices, making it easier to share and collaborate. It keeps your files up to date across different locations.

Todo Backup for Mac Unique Features Include:

Download Todo Backup for Mac right now to easily back up your Word documents. The steps to use this tool on your Mac are quite simple.

Step 1. Launch and run Todo Backup for Mac. Click the first Backup tab, or directly click the + button at the bottom left to create a backup task - name your backup task and then click OK.

Step 2: Specify the backup destination, choose where to save your Mac files, how often to back up, etc., then click OK.

Step 3. Add files and folders to the backup.
Click on Add Files+ to select specific files and folders you want to include in the backup, then hit the blue Start button to back up your Mac to another drive or external device.

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4 Other Ways to Copy a Word Document on Mac

Todo Backup is a great tool to use for copying Word documents on your Mac. However, there are other ways to copy Word documents on a Mac, including:

1️⃣ Method 1: Copying a Word Document in Finder 2️⃣ Method 2: Creating a Duplicate of a Word Document within Word 3️⃣ Method 3: Copying a Word Document Online 4️⃣ Method 4: Creating a Word Document on Mac using Terminal

Method 1: Copying the Word Document in Finder

You can use the Finder's copy and paste feature to copy documents to different locations. Follow these steps:

Step 1: In Finder, double-click the file you want to copy.

Step 2: Touch and hold the document, then choose Copy.

3. Open the new location, then press Command+V. This will paste the document in its new location.

Method 2: Create a copy of the Word document within Microsoft Word If you prefer to directly copy the entire Word document within the Word application, follow these steps: 1. Open the original Word document. 2. Click on the "File" tab in the menu bar. 3. From the drop-down menu, select "Save As." 4. In the dialog box that appears, choose the location where you want to save the copy, such as your desktop or another desired folder. 5. In the "File name" field, enter a new name for the document. If you want to keep the original file name, add a suffix like "Copy" or "2" to differentiate it. 6. Ensure that the file type is set to ".docx" or any other Word format you require. 7. Click the "Save" button. Now, you will have a copy of the original document at the chosen location, which you can edit without affecting the original file.

The second way to copy a Word document on a Mac is by creating a duplicate through Microsoft Word. Follow these steps:

Step 1. Open your document in MS Word.

Step 2. In the top toolbar of the main window, click on the three dots.

Step 3: Choose the "Save As" option.

Step 4. To save a copy of the document, go back to the top toolbar and click the “Save” icon.

Step 5: Type in a name for your copy, choose the destination folder, and click "Save." This will create a copy of the Word document in the location you chose.

Method 3: Copy a Word Document Online

You can also copy the document by accessing Microsoft Word Online. Follow these steps:

Step 1: Log in to the online version of Microsoft Word.

Step 2: Open the document you want to copy. Next, click on the File tab in the top-left corner.

Step 3. Click "Save As," enter a name for your copy, and choose the "Download a copy" option to download the duplicated document.

Method 4: Create a Word Document on Mac Using Terminal

You can use the Terminal and the cp command to make a copy of a Word document. The general syntax for doing this is cp source_path destination_path. Follow these steps:

1. Press Command + Space to open Spotlight search. Type "Terminal" into the search bar, then select the first result to open it.

Type “Terminal” in the search bar

Step 2: In the Terminal window, type the following command and press Return (make sure to replace the drive path with the correct path for your Mac):

The translation of "cp ~/Desktop/MyFile.docx ~/Documents" in Chinese is: "Copy ~ /Desktop/MyFile.docx to the ~ /Documents folder."

Note: The above terminal command will copy the Word document from your "Desktop" folder and save a copy in your "Documents" folder.

Step 3: Exit the terminal window.

If you want to create a copy of a Word document on your Windows computer, you can follow the instructions in this article for help.

In summary,

We've looked into various ways of copying a Word document on Mac. The main reasons for copying a Word document include backup, editing, sharing, or having different versions of the copy. This article lists five methods to copy a document on your Mac. The most reliable method is by using the Todo Backup for Mac tool.

This tool lets you create backups of your Word documents on Mac and restore them when needed. You can save the backup copies to the cloud, external drives, networks, or local storage. Be sure to install Todo Backup for Mac today to start making replicas.

Frequently Asked Questions About Copying Word Documents on a Mac

Here are some common issues regarding copying Word documents on a Mac.

1. Can I create duplicate documents in Word for Mac 2016?

You can do this with tools like Todo Backup for Mac. Other options include using the Finder, MS Word, Microsoft Word Online, or the Terminal. We discussed these methods earlier in the article.

How do I copy and paste text in Microsoft Word for Mac?

Please follow these steps:

Step 1: Open the document in Microsoft Word. Step 2: Select the text you want to copy, and press Command + C. Step 3: Navigate to the location where you want to paste the text, and press Command + V.

How do I copy an entire Word document into another document?

You can copy a Word document onto another on your Mac by following these steps:

1. Step 1. Open the Word document and press Command + A to select the entire document.
2. Step 2. Press Command + C to copy all the content in the document.
3. Step 3. Open another document in MS Word and press Command + V. This will paste the copied content into the new document.