How to send a file to Dropbox? Follow this guide!

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Ready to send a file to Dropbox? Let's explore a few ways to do it.

Dropbox is one of the world's leading cloud storage services, and it's a popular choice for both professional environments and students, which is why it's no surprise that many people want to learn how to send files to Dropbox.

It's great for sharing files and photos, thanks to the 2 GB of free storage it offers. However, some people run into problems with Dropbox.

That's because not many people know how it works or how to use it properly. So, let's explore how to send files with Dropbox.

Introduction

Dropbox is a file-hosting service operated by the eponymous parent company that offers cloud storage.

Before getting into how to upload files to Dropbox, it's good to know that the main purpose of any cloud storage is to save your files online and sync them across multiple devices. Dropbox doesn't differ much in this regard, as it allows you to access your online files from either your phone or computer.

It's also one of the oldest cloud storage services around, since it's been around for almost 14 years. That's why it's one of the primary online storage services that many people use alongside Google Drive or Microsoft OneDrive.

Some of Dropbox's key features include:

• Desktop and mobile apps
• Apps for iPhone and Android devices
• Web services
• 2 GB of free storage
• Option to upgrade to 1 TB of storage for $9.99 per month if more space is needed
• Real-time synchronization across all devices

However, many people are unclear about how to use it correctly. Dropbox can be used in several ways. For example, you can send files to it or share files through it. Alternatively, you can sync it with your devices to save documents, photos, and more.

How to Upload Files to Dropbox - Add Files and Folders

The first step to understanding how to send files to Dropbox is to sign up for an account. You can create one specifically for the Dropbox website, or link your Google account to it for added security. It's recommended that you do the latter.

Once done, follow these steps:

Step 1: Sign in to your Dropbox account.

If you've never used Dropbox before, it's a good idea to browse through and complete the initial setup on the website first. Once that's done, continue with the steps below.

Step 2: Click the Upload button.

Step 3: A drop-down menu will offer you two options: “File” or “Folder.”

Step 4: Click "Files" to browse your computer. Navigate to and select the file you want to send to Dropbox.

Step 5: After selecting your file, click Open. Wait for your file to upload and look for a notification that it's complete.

Step 6: Check the file you uploaded.

Check the uploaded files

Once you've uploaded a file to Dropbox, you can select it like this to preview it – highlighted in red.

The blue section shows a preview of the file, and the green section displays file information. If you've downloaded and installed the Dropbox desktop app, this process will be even simpler:

Step 1: Press Windows+E to open File Explorer.

Step 2: Locate the Dropbox folder in the right panel.

Step 3: Copy and paste the file into this folder.

Once you open the Dropbox app – or if it's already running in the background – it will upload your files to your Dropbox account.

How to Share Files on Dropbox Sharing files on Dropbox is a straightforward process, whether you're collaborating with a work team or simply sharing documents with friends. Follow these steps to share files in Dropbox: 1. Log in to your Dropbox account: Visit the Dropbox website (www.dropbox.com) or open the Dropbox app and log in using your username and password. 2. Select the file or folder to share: In the Dropbox main interface, find the file or folder you want to share and click it to select it. 3. Access the sharing options: Right-click on the selected file or folder, then choose the "Share" option from the menu that appears. If you're using the web version of Dropbox, hover over the file or folder, and click the sharing icon that typically resembles two head silhouettes. 4. Enter recipient information: In the pop-up window, type in the email addresses of the people you want to share the file with. Separate multiple recipients with commas. 5. Add a personalized message (optional): In the email body, you can include a brief message explaining the content or purpose of the file to the recipients. 6. Set access permissions: Choose whether to allow the recipients to edit the file or view it only. By default, it's usually set to "Can edit," but you can adjust this as needed. 7. Send the invitation: After reviewing all settings, click the "Send" button. The recipients will receive an email with a shared link to the file. 8. Share the link directly (optional): Alternatively, you can copy the shared link and paste it into chats, social media, or other communication platforms for others to access. 9. Manage shared files: In Dropbox, you can always see who has accessed the file and if they've made any edits. You can also revoke access if necessary. Remember to ensure you have the rights to share the selected files and be aware of your Dropbox storage limits to avoid exceeding your account quota.

Once you've created a Dropbox account and know how to send files to Dropbox, you can easily share your files across platforms. However, it's important to note that these files will only be visible to you unless you share them. For example:

As shown in red, this file is visible only to you because you haven't granted anyone else permission to access it. We can easily change these settings and share a file from Dropbox with another user. Here's how:

Step 1: Sign in to your Dropbox account.

Step 2: Select the file.

Step 3: Find the arrow pointing up.

Step 4: Click the Share button.

Step 5: Enter the email addresses of the people you want to share the file with, and click Share file.

This will send an email to the recipient with a link to the file. If you want to send just the link, you can do that instead:

Step 6: Click on Create and copy link.

Step 7: Wait for Dropbox to create the link, then click View copied link.

Step 9: You will not see this message at the bottom of the screen unless:

These are the two main ways to send a file or multiple files to someone else. Since we've only selected one file here, the process will be the same for multiple files – just make sure they're all selected, as shown:

After selecting multiple files, click on the red marked "Share all selected items". This will allow you to share multiple files or an entire folder with the desired user(s).

Tip: Want to share files between two computers/drives?

Whether you want to learn how to send files to Dropbox or transfer files between computers and drives, it can all be done quickly. Third-party tools can help you sort all of this out with ease. One such program is the Todo PCTrans tool, which helps users transfer files from PC to PC.

Step 1. Launch Todo PCTrans on both computers. Choose “PC to PC” to proceed.

Step 2. Make sure you have selected the correct transfer direction.

"Transfer from old Mac" - Move data from your previous Mac to your new one.

"Old" - Migrate data from your current old computer to a new one remotely.

Step 3. Type in the password or verification code of the target computer to link the two computers via the network. Make sure you have selected the correct transfer direction and click on "Connect" to proceed.

The captcha is located in the upper-right corner of the “Computer to Computer” main screen on the controlled computer.

Transfer Files from PC to PC - Step 2

Step 4: Next, click on “Files” to select the files you want to transfer. Choose specific files as needed. Also, you can click on the “Edit” icon to customize the storage path for your transferred data.

Transfer Files from PC to PC - Step 1

Step 5: Click “Transfer” to start sending the files from your computer to the other computer. The time it takes will depend on the file size, so be patient.

This tool can help you transfer files, including:

• Computer-to-computer transfers
• Straightforward backup creation and restoration
• Data rescue
• App migration

In addition to that, you can transfer applications, documents, photos, and even accounts between computers. You can easily move all your files and programs from one computer to another, including Dropbox and many common user apps. Learn how to move installed programs to another drive in Windows 11 here: How to Move Installed Programs to Another Drive in Windows 11.

Last Words

These are reliable methods to help you upload your files to Dropbox or share them via cloud storage. Just make sure your file sizes stay under 2 GB, as that's the limit for free Dropbox accounts. Aside from that, you can always seek assistance from tools like Todo PCTrans to share or move your files.