How to Transfer Outlook to a New Computer - Guide

Applies to: Outlook 2007, 2010, 2013, 2016, and 2019 - In this article, you'll find three methods that can help you move Outlook to a new computer. Choose the one that best fits your needs:

If that's what you're looking for, read on.

• You got a new desktop/laptop computer - You want to move your Outlook data from one computer to a new one.
• You bought a new Mac - You need to transfer data from one Mac to another.

How do I transfer Outlook to a new computer?

Outlook helps users store, organize, and manage their emails, contacts, calendars, tasks, and notes. With the rapid release of new computers and laptops, the need to transfer installed software to another machine is increasing.

Usually, you can manually export a PST file from one computer to another. However, it only transfers mailbox content. If you want to move folder properties and Outlook settings, try the first Outlook migration tool from the list below.

Solution 1: How to Migrate Outlook to a New Computer with a Program Mover If you want to transfer your Outlook settings and data in its entirety to a new computer, you can use a specialized program migration tool. Here's a general outline of the process: 1. **Acquire a Program Migration Tool**: First, you'll need to find a reliable program migration software such as "Todo PCTrans" or a similar tool. Ensure that the software comes from a reputable and well-known developer. 2. **Install on the Old Computer**: Install the chosen program mover on your old computer and follow the on-screen instructions. 3. **Select the Programs to Transfer**: In the software interface, locate and select Microsoft Outlook, along with any other related applications or files that you may need to migrate. 4. **Connect to the New Computer**: Connect your old computer to the new one using a network connection or a USB cable. Make sure the new computer is correctly identified according to the software's instructions. 5. **Start the Migration**: Initiate the migration process. The software will transfer Outlook's configurations, data files (such as .pst files), and related settings to the new computer. 6. **Install Outlook on the New Computer**: Install the same version of Microsoft Outlook on the new computer. If Outlook is already installed on the new machine, ensure it hasn't been configured or used yet. 7. **Complete the Migration**: Once the migration is finished, launch Outlook on the new computer. It should automatically load the settings and data transferred from the old computer. Keep in mind that the steps might vary slightly depending on the specific program mover you use, so be sure to follow the software's guidelines closely. Additionally, make backups of your important data during the migration process for safety.

Applies to: Moving your Outlook .pst file along with the Outlook app and settings to another computer

And you don't have to go through the export and import process all over again! You can use a tool like Todo PCTrans Pro, which迁移 all your Outlook data to the new PC with just a few clicks. It's worth a try for transferring your needed programs, software, and apps, along with their accounts and settings, to your new PC.

Recently, a tool updated its PC transfer software with a new feature that enables users to move the Outlook application along with its data accounts and settings to a new computer without re-installing it. It supports all versions of Outlook.

Step 1: Run Todo PCTrans on Both Computers

Download Todo PCTrans and you'll be presented with the PC-to-PC interface.

Step 2. Choose the transfer direction—From old computer or to new computer

"This is a new computer" - Transfer all data from the old computer to the current new one remotely.

"Transfer data from the old computer" - Move all data from the current old device to the new one.

Select the transfer direction

Step 3: Connect the two computers

1. Select the IP address or device name of the target computer, then click "Connect."

2. Type the login password for the target computer and click "OK" to confirm.

If the target PC is not listed, you can also click Add PC to manually connect to it by entering the IP address or device name.

Step 4: Select apps, programs, and software to transfer to the target computer

You can choose and pick what to transfer from this computer to the target computer.

2. After selecting the apps and data you want to transfer, click on “Transfer” to start the process.

Important: After the transfer is complete, restart the new computer. Then, start Outlook on the new computer and click the Activate button in the program.

After that, you should review and check your Outlook e-mails, addresses, and contacts on the new computer. In Parts 2 and 3 of this tutorial, we will focus on manual solutions for transferring Outlook to a new computer. The first is by using the Import and Export Wizard, and the second is by copying and pasting.

Solution 2: Migrate Outlook to a new computer using the Import and Export Wizard

Applies to: Moving an Outlook .pst (database) file manually to a new computer.

Note: Before you begin, make sure Outlook is installed on the new computer and you have a blank USB drive ready. The Import and Export Wizard won't be available once you've disconnected from Outlook.

#1. Export Outlook files.

Step 1: Click the File tab in the Ribbon, and then click Options.

Step 2: Select Advanced. Go to the Export section, and then click Export.

Step 3: In the Import and Export Wizard, choose Export to a file, and then Outlook Data File (.pst). Click Next and pick a folder.

Step 4: Click Browse to choose the location and name for your exported file. Click OK.

If you find that any of these solutions work for you, please don't hesitate to share this detailed guide to help more users.

#2. Import an Outlook file.

Step 1: Move the file to a flash drive. On the new computer, open Outlook, click File > Options > Advanced > Import > From another program or file > Outlook Data File (.pst)

Step 2: If you have the same projects already, it's best to choose Do not import duplicates. Then click Next and choose a folder. Finally, click Finish.

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Fix 3: Transfer Outlook to a new computer by copying and pasting

Applies to: Manually moving Outlook to another computer.

Step 1. Locate your Outlook PST file on your computer.

1. Open Outlook and go to "Settings."

2. Click on “Data File” and select the .pst file that contains all your folder data. Then, click on “Open File Location…”

Step 2. Insert the USB flash drive into your computer, and then copy the .pst file to it.

Then, safely eject the USB drive and connect it to the new computer.

Step 3. Transfer the PST file to Outlook on your new computer and import it.

1. Copy the PST file from Outlook to the desktop of your new computer.

2. Open Outlook on the new computer and click File > Open & Export > Import/Export.

3. Click Import from another program or file > Next > Outlook Data File (.pst).

Browse to the location of the .PST file, select the folder, and then click OK.

Wait for Outlook to import the PST file, then log in to your Outlook account with your email address and password. You should then have access to your Outlook data on the new computer.

Tip: Protect Your Outlook Data

This page offers three secure methods to help you move Outlook, including its data, accounts, and settings, to a new computer using Todo PCTrans or a USB tool.

In addition to that, it's essential to know some tricks on how to protect your Outlook data. Here are some tips you can try:

1. Protect Outlook PST File with a Password

1. Launch Outlook and go to "File" > "Account Settings." 2. Navigate to "Data Files" > Under "Outlook Data File," click "Change Password." 3. Set a new password to protect your Outlook data, then click "OK" to confirm.

2. Protecting Outlook OST Mailboxes

Disable the cached Exchange mode

1. Go to File > Account Settings > Account Settings. Under the E-mail tab, double-click on your Exchange account. 2. Uncheck the box for "Use Cached Exchange Mode," then click Next. 3. When Outlook prompts you with the message, "The action you selected must be completed after you exit and restart Microsoft Outlook," click OK.

Uncheck "Always prompt for login credentials"

In the "Account Settings" window, double-click on the Outlook OST file under "Data Files." In the "Microsoft Exchange" window, go to the "Security" tab and uncheck the "Always prompt for login credentials" box to protect your Outlook data file. Click "OK" to confirm.

3. Back up Outlook data

The last but most useful tip is to regularly backup your Outlook.

You can copy the PST file to another device manually from your computer, or use a professional Outlook backup software, such as Todo Backup, for assistance.

For Mac users: How to transfer Outlook files to a new Mac

Migrate Outlook from one Mac to another:

Step 1: Export the .olm file (for email, calendar, contacts, tasks, and notes)

1. Under the Tools tab, choose Export.

2. In the “Export to Archive File (.olm)” section, select the items you want to transfer, and click “Continue.”

3. Save as .olm: In the “Save As” window, choose “Favorites” then “Downloads.” Tap “Save.”

Transfer the files to another Mac using an external hard drive, and then start importing the selected files.

< strong >Step 2. Import the file in Outlook.

1. Navigate to the "Tools" tab and click "Import."

2. In the Import dialog, select Outlook for Mac Data File (.olm).

3. Click “Outlook for Mac Archive File (.olm)” and press “Continue.”

4. Select the .olm file and click “Import.”

5. Select the .olm file, then click “Continue.”

6. When you're done, click "Finish."