[The Easiest Way] How to Transfer Outlook to a New Computer [The Easiest Way] How to Transfer Outlook to a New Computer

Applies to: Outlook 2007, 2010, 2013, 2016, and 2019 - In this article, you'll find three methods that can help you migrate Outlook to a new computer. Choose the one that suits your needs and follow the instructions:

If you have such needs, read on.

• Got a new PC/laptop – Need to move Outlook data from one computer to a new one.
• Bought a new Mac – Want to transfer data from one Mac to another.

How do I transfer Outlook to a new computer?

Outlook is a tool that aids users in storing, organizing, and managing emails, contacts, calendars, tasks, and notes. With the rapid release of new computers and laptops, the need to transfer installed software to another computer has also increased.

Normally, you can use manual methods to export PST files from one computer to another. However, it only transfers mailbox content. If you want to move folder properties and Outlook settings, try the first Outlook mover from the list below.

Solution 1: How to Move Outlook Using a Program Mover

Applies to: Moving your Outlook .pst file along with the Outlook app and settings to another computer

And it's all online! No need to go through the export and import process again. You can use a tool like Todo PCTrans, which迁移所有 Outlook data to your new PC with just a few clicks. It's worth a try for transferring your needed programs, software, and apps, along with their accounts and settings, to your new PC.

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Recently, (please provide the specific tool's name) updated its PC transfer software with a new feature. It now supports迁移 Outlook application along with its data and account settings to a new computer without the need for reinstallation. This is compatible with all versions of Outlook.

Step 1: Run Todo PCTrans on your computer

Go to "App Migration" and tap "Start" to proceed.

Select the application migration transfer mode

Step 2. Select the programs to move from the C drive to another disk

1. Select the C drive and check the programs you want to move (labeled "Yes").

2. Click the triangle icon and select another disk on your computer as the target, then click “Transfer” to start the transferring process.

Select the apps to transfer

Step 3: Complete the transfer

Wait patiently for the transfer to complete, and then click “OK” to confirm.

When done, if necessary, you can restart your PC, which preserves all changes on that PC and lets you run the program from another disk without having to reinstall.

Important: After the transfer is complete, restart the new computer. Then, start Outlook on the new computer and click the Activate button in the program.

After that, you should review and check your Outlook e-mails, addresses, and contacts on the new computer. In Parts 2 and 3 of this tutorial, we'll focus on manual solutions for transferring Outlook to a new computer. The first is by using the Import and Export Wizard, and the second is by using copy and paste.

Solution 2: Migrate Outlook to a new computer using the Import and Export Wizard

Applies to:  Moving Outlook .pst (database) files manually to a new computer.

Note: Before you start, make sure Outlook is installed on the new PC and you have a blank USB drive at hand. The Import and Export Wizard won't work once Outlook is disconnected.

#1. Export Outlook files.

Step 1: Click the File tab on the ribbon, and then click Options.

Step 2: Choose “Advanced.” Go to the Export section and click “Export.”

Step 3: In the Import and Export Wizard, choose “Export to a file” and then “Outlook Data File (.pst).” Click “Next” and choose a folder.

Click Browse to set the location to save your output file and its name. Then click OK.

#2. Import an Outlook file.

Step 1: Move the file to the flash drive. On the new computer, open Outlook, click File > Options > Advanced > Import > From another program or file > Outlook Data File (.pst)

Step 2: If you have duplicates, it's best to choose Don't import duplicates. Then click Next, select a folder, and finally click Finish.

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Solution 3: Move Outlook by Copying and Pasting

Applies to: Manually moving Outlook to another computer.

Step 1. Locate your Outlook PST file on your computer.

1. Open Outlook and go to "Settings."

2. Click on “Data File,” select the .pst file that contains all of your folders, and then click “Open File Location…”

Step 2. Connect the USB to your computer, and then select and copy the .pst file to the USB.

Then safely eject the USB drive and plug it into the new computer.

Step 3. Move the PST file to Outlook on your new PC and import it.

1. Copy the Outlook PST file and paste it to the desktop of your new computer.

2. Open Outlook on the new computer, and click File > Open & Export > Import/Export.

3. Click Import from another program or file > Next > Outlook Data File (.pst).

Navigate to the location of your PST file, select the folder, and click OK.

Wait for Outlook to import your PST file, then log into your Outlook account with your email address and password. Your Outlook data should now be accessible on your new computer.

Tip: Protect Your Outlook Data

This page offers three secure methods to help you transfer Outlook, including its data, accounts, and settings, to your new PC using either the Todo PCTrans tool or a USB.

In addition to that, it's essential to know some tricks on how to protect your Outlook data. Here are a few tips you might find useful:

1. Protect Outlook PST File with Password

1. Launch Outlook and go to 'File' > 'Account Settings'. 2. Go to 'Data Files' > Under 'Outlook Data File,' click on 'Change Password.' 3. Set a new password for your Outlook data protection, then click 'OK' to confirm.

2. Protecting your Outlook OST mailbox

Disable cache Exchange mode

1. Click "File," then choose "Account Settings." Under the "Email" tab, double-click on your Exchange account. 2. Uncheck the box that says "Use Cached Exchange Mode," and then click "Next." 3. When Outlook prompts you with a message that says, "The action you've chosen can't be completed until you exit and restart Microsoft Outlook," click "OK."

Uncheck "Always prompt for login credentials"

In the Account Settings window, under Data Files, double-click on the Outlook OST file. In the Microsoft Exchange window, go to the Security tab and uncheck the 'Always prompt for logon credentials' box to protect your Outlook data file. Click OK to confirm.

3. Backup Outlook Data

Last but not least, make regular backups of your Outlook.

You can copy the PST file to another device on your computer, or use a professional Outlook backup software like Todo Backup for assistance.

For Mac users: How can I transfer my Outlook files to a new Mac?

Migrate Outlook from one Mac to another:

Step 1: Export the .olm file (for email, calendar, contacts, tasks, and notes)

1. Select "Export" under the "Tools" tab.

2. In the Export to Archive File (.olm) box, select the items you want to transfer, and then click Continue.

3. Save as .olm: In the “Save As” window, choose “Bookmarks” > “Downloads”. Then click “Save”.

Use an external drive to transfer the files to another Mac, then start importing the selected files.

Step 2. Import the file in Outlook.

1. Navigate to the "Tools" tab and click "Import."

2. In the Import dialog box, select Outlook for Mac Data File (.olm).

3. Click “Outlook for Mac Archive File (.olm)” and then click “Continue.”

4. Select the .olm file and click “Import.”

5. Select the .olm file, then click “Continue.”

6. When you're done, click "Finish."