How Do I Recover Document in SharePoint? Here Is The Guide

Microsoft SharePoint is a new online application that enables you and your team to create, store, and share content on the web. With it, you can create pages, document libraries, and lists to share information across your organization. You can customize your content by adding text, images, and documents. It stores files in the cloud, allowing anyone to collaborate securely with you from their desktop or mobile app.

Can I recover deleted documents from SharePoint? Yes!

What can you do to recover a document that was accidentally or intentionally deleted from SharePoint?

Question: Can I recover deleted, lost, or corrupted document files in SharePoint Online?

Answer: Yes.

Read and follow the instructions on this page, and we'll show you how to fully restore a document from SharePoint in two different ways:

• Restore deleted documents in SharePoint Online
• Recover lost or damaged SharePoint documents on your computer

Solution 1: Restore a (deleted) document from SharePoint recycle bin

Applies to: Restore deleted documents from the SharePoint Recycle Bin online.

Why can I restore documents in SharePoint?

Items that are deleted from SharePoint or a team site aren't removed immediately. They're held in the Recycle Bin for a period of time before they're permanently deleted.

Important notice:

1. The SharePoint Recycle Bin is different from the Recycle Bin in Windows. 2. As long as the parent item hasn't been deleted, you can restore lists, list items, libraries, files, or a version of a file back to their original location in SharePoint. 3. SharePoint usually keeps deleted items in the Recycle Bin for 93 days. After that, they're permanently removed.

How to restore a document in SharePoint:

Here are the detailed steps to recover deleted files from SharePoint Online. If you're looking for a deleted document in SharePoint, follow this guide to restore removed files from the SharePoint Recycle Bin:

Step 1: Open SharePoint

1. Go to the SharePoint website. 2. In Microsoft Teams, go to the Files tab, select More, and then click Open in SharePoint.

Step 2: Open the Recycle Bin in SharePoint

Click “Settings” > “Website Content”. Click on the “Trash” on the top right corner.

Step 3: Restore the document from the SharePoint Recycle Bin

Find and select the deleted or removed document. Click Restore in SharePoint.

Restore items from the SharePoint recycle bin

Solution 2: How to Recover (Deleted, Lost, or Damaged) SharePoint Documents from Computer

Applies to: Documents that are deleted, missing, or corrupted on your computer after syncing from SharePoint.

Why can I restore synchronized SharePoint documents on my PC?

In addition to online sharing, another amazing feature of SharePoint is that it can synchronize all added text, images, Excel, Word, PowerPoint, and other documents to your local computer and phone.

In a word, you can share files on SharePoint Online and sync SharePoint files to your local computer. If you lose the online document, you can try to find it on your computer with a reliable Data Recovery Wizard tool.

Important notice:

You can recover only deleted SharePoint files that were synchronized to the local PC.

If a file was accidentally deleted or removed, immediately stop using the SharePoint folder or drive on your computer.

3. Damaged Microsoft documents (such as Word, Excel, PPT, etc.) can be repaired with reliable document recovery software.

How to recover lost/damaged SharePoint document files?

File Recovery software with its file repair feature ensures that you can recover and even repair damaged lost document files, restoring them to good health. With it, you can:

Here are the detailed steps:

Step 1: Select the location of the Word file

Select the drive or a specific folder where you lost your Word document and click on the “Scan” button.

Step 2: Find your Word document

The software will immediately start scanning all lost data from the selected drive. Once done, click on the “Documents” option from the left panel. Select the targeted Word file from the scan results and then hit “Preview”.

Step 3: Recover the Deleted Word Document

After the scan, select the Word file you need, and click “Recover.” Make sure to save the recovered file in a different location than the original.

Title: Restoring Deleted or Lost SharePoint Documents

When you delete, lose, or remove a document from a SharePoint document library, don't panic. You have three ways to fix this:

1. You can directly view and restore it from the Recycle Bin. 2. You can view and restore the document as a SharePoint administrator. 3. Recover lost SharePoint documents on your local computer using reliable file recovery software.

SharePoint Frequently Asked Questions (FAQ)

**1. How can you see who deleted a file in SharePoint?** SharePoint itself does not have a direct audit trail that records who specifically deleted a file, but there are several ways to determine this: 1. **Audit Log Reports**: Enable auditing on the SharePoint site or list, which will log various activities, including file deletions. You can then view these events through the "Audit Log Reports" in the site settings. 2. **Activity Feed**: In a SharePoint list or library, check the "Activities" or "Version History" section, where you might find information about the user who deleted the file, depending on your SharePoint settings and permissions. 3. **PowerShell Scripts**: Use PowerShell commands to query SharePoint's audit logs for more detailed deletion information. 4. **Third-party tools**: Some third-party tools and solutions offer more robust auditing and reporting capabilities that can help track file deletion operations. It's important to note that accurate tracking requires auditing to be enabled before the deletion event occurred; otherwise, specific information may not be available.

If you're a Microsoft 365 SharePoint user with admin permissions, you have the ability to check and view items that other people have deleted.

How to find who deleted a file in SharePoint:

On a modern team site or classic site, choose Recycle Bin from the left pane. On a modern communication site, choose Site contents > Recycle Bin. Or, click Settings > Site settings, and under Site Collection Administration, click Recycle Bin. Click Second-stage Recycle Bin, and then check out the items that you or someone else deleted. To restore an item, select it, and then click Restore.

Where are the recovered SharePoint files saved?

• Restored items go back to their original location in SharePoint.
• You can restore an item to its original location as long as it's in the recycle bin.
• With admin permissions, you can restore not only what you've deleted from your own account, but also documents and even lists that other people have deleted in the same team or site.

3. How do I find my synced SharePoint documents on my computer?

When you sync SharePoint files with OneDrive or another app, the shared files show up in File Explorer on Windows or Finder on a Mac, in a subfolder under your organization's name.