[Top Picks for 2024] The Best Backup Software for Small Businesses

Backup software is a must for any small business. But which one is best?

Backup software is an important tool for any business or individual computer user in this day and age. With data loss more common than ever, businesses and small companies alike are looking for secure ways to protect their important files, images, and various bits of data.

So the only viable option they could think of was backup software – and, at an enterprise level, with more at stake, they needed a reliable one.

In this article, any small business owner will find some important tips that will help you create a viable data backup software for small businesses. So, let's get right to it.

Data backup is the process of creating a copy of electronic data that can be restored in case of data loss or other issues. It's not a one-time project; it needs to be done regularly to ensure your data is safe.

The frequency of backups depends on the importance and size of the data, as well as how often it is accessed. This is why small businesses and computer users of all stripes turn to data backup software to handle these issues.

These tools/utilities allow users to create reliable backups with ease. This is why they are essential for any small business today. They protect their data and give them peace of mind about important documents, files, and more.

So let's delve in and find out what the best tools for 2022 are.

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Key Features to Consider When Choosing Backup Software for Small Businesses When selecting backup software for a small business, there are several critical features to consider to ensure the safety and efficient management of your data. Here are some important factors: 1. **Ease of Use**: The software should have an intuitive user interface that allows non-technical staff to easily set up and manage backups. 2. **Compatibility**: Verify that the software integrates seamlessly with your operating system, hardware devices, and existing applications (such as databases and office software). 3. **Data Security**: Ensure the software offers strong encryption to protect backed-up data from unauthorized access or breaches. 4. **Automated Backup**: Support for regular automatic backups, reducing the need for manual intervention and minimizing the risk of data loss. 5. **Cloud Backup**: Enable backing up data to the cloud, providing additional disaster recovery options and remote access capabilities. 6. **Version Control**: Allow for saving and tracking different versions of files, enabling the restoration of previous versions when needed. 7. **Incremental Backup**: Backup only data that has changed since the last backup, conserving time and storage space. 8. **Rapid Recovery**: Offer quick data recovery options to minimize downtime for business operations. 9. **Scalability**: The software should be able to easily accommodate growing storage needs and user numbers as the business expands. 10. **Customer Support**: Excellent customer service and technical support are crucial to address any issues that may arise. 11. **Cost-Effectiveness**: Consider the software's price, licensing model, and any potential hidden fees to ensure it fits within your budget. 12. **Disaster Recovery Plan**: Include a comprehensive disaster recovery plan with backup validation and testing to ensure data can be restored when needed. 13. **Mobile Access**: Allow access to and management of backups through mobile devices for increased flexibility and productivity. Before making a decision, evaluate various options, read user reviews, and communicate with vendors to find the most suitable backup solution for your small business.

When looking for backup software, don't just go with the first one you see – this is rarely a good idea in any situation, and especially not when it comes to backup software. Instead, explore your options and pick the one that suits you best.

However, there are ways to make it easier for you to pick the better option. While you'll get five of the best backup software in this list, it's still important to know what to look for. So, always look for tools that have:

• Select a price that suits your needs. Keep in mind that tools can vary greatly in cost, and as a business, you should focus on getting the best value for your money.
• Next, consider compatibility. For instance, many outdated backup tools might not perform well on Windows 10 or 11 computers, so make sure the software you choose is compatible.
• Some backup tools are designed for backing up only a few GB of data at a time. While they might be ideal for individual users, they won't cut it for a business. Thus, you need to choose a tool that offers ample storage, preferably with cloud options.
• Lastly, it's crucial to pick a user-friendly tool that won't cause headaches during the backup process. So, opt for the simplest and easiest-to-use option.

When choosing backup software, you should consider these common features. So, make sure to keep them in mind before making the final decision.

Top 5 Backup Software for Small Businesses

Now that we've gone over the details, let's discuss the software that you need to safeguard your world. Here are the five best backup programs for you:

1. Tool: Todo Backup Enterprise Edition

Todo Backup for Enterprise is a top-notch and highly efficient software solution that is ideal for any small business. It offers an array of enticing options, seamlessly blending various functions and features to make the backup process swift and effortless.

It supports various versions of Windows, from Windows 7 to Windows 11, and it comes with a 30-day money-back guarantee. So, if you end up not liking it, you can get your money back. However, that's very unlikely to happen since this backup software has great reviews on Trustpilot, making it the best choice for small businesses today.

Price Plan:

• Workstation – $49/year
• Server – $199/year
• Advanced Server – $299/year

Advantages

• Supports backing up SQL databases and exchange mail
• Creates centralized backup points
• Very affordable in terms of features and pricing
• Automatic MySQL Backup
• Automatically clones working hard drives, systems, files, and emails
• Offers a free trial version
• Automatic Hard Drive Cloning

Disadvantages

You need to sign in with an email account.

2. Acronis Cyber Backup

For small businesses, Acronis Cyber Protect or Backup is another option worth looking into. The tool offers a unique dashboard that's perfect for small enterprises and corporations to handle all their data protection needs. While the suite provides comprehensive cybersecurity protection, its backup and recovery features should pique your interest.

This tool protects all your important data by letting you create backups of files and disk images. You can then choose to store them on external devices, NAS servers, or cloud storage, making it one of the best options available today.

Pricing Plan:

- Basic Plan - $65 - Standard Plan - $85 - Premium Plan - $129 - Backup Premium Plan - $109

Advantages

• Support for up to 20 platforms
• Very fast recovery times
• Effective ransomware protection
• Malware blocking

drawback

• Difficult to set up
• Backup is not the primary tool
• Cloud console can be buggy at times

3. Altaro VM Backup

Altaro VM Backup is designed specifically for VMware-based machines, offering full backup and recovery control. Additionally, it functions as a replication tool for Hyper-V machines, presenting a clean design and dashboard to assist in creating backups.

The tool comes with straightforward backup options, and the Boot VM feature lets you start up from any device in case of a failure with your primary data drive. This ensures that your small business can keep running even in case of hardware failures.

Pricing Plan:

• Free edition
• Standard edition - $595 per host
• Unlimited edition - $695 per host
• Unlimited Plus edition - $875 per host (unlimited virtual machines per host)

Advantages

• High-quality virtual machine control
• The ideal console for managing everything
• Boot from a backup

Drawbacks

• Steep learning curve for beginners
• Slightly expensive

4. Macrium Reflect Workstation Edition

Macrium Reflect Workstation is another excellent option for small businesses, though some might find it overkill. It's ideal for those who prioritize security over price or ease of use.

It features the ability to create incremental and differential backups. In addition, it allows for booting from an image in case of OS corruption or hardware issues, making it another attractive option for businesses.

Pricing Plan:

• Workstation Edition – $75 per year
• Server Edition – $299 per year
• Server+ Edition – $599 per year

Advantages

• Excellent data security
• Fast boot and recovery
• Backup of both physical and virtual partitions

Disadvantages

• Very difficult to use
• Lacks cloud storage

5. Carbonite Backup Solutions - For Small Businesses

One of the leading brands in the backup business, Carbonite's tools for small businesses are a viable option. It offers one of the simplest and most user-friendly recovery tools around, with unique and affordable plans.

It protects all devices within a small business, from laptops and desktops to servers and even external storage devices, making it a convenient and reliable choice for small businesses around the world.

Pricing Plan:

• 1-3 computers - $6/month
• 25+ computers - $24/month
• Computers and servers - $50/month

Advantages

• User-friendly interface
• Easily create backups
• Supports backup for up to 25 PCs simultaneously
• Ransomware protection

Disadvantages

• The dashboard is not comprehensive enough.
• The recovery process could be simpler.

Bottom line

These are the most reliable and feasible options for small business backup software available today. Keep the criteria from earlier in this article in mind and choose your favorite.

With that in mind, the Todo Backup Enterprise tool hits the sweet spot and is currently the most reliable, affordable, and best option for small businesses.

Frequently Asked Questions About Small Business Backup Software

This section will address many more of your questions and concerns.

What is the best backup solution for a small business?

By our metrics, Todo Backup Advanced Server is the best option available right now for small businesses.

2. What is the 3-2-1 backup rule?

The “3-2-1” rule means having three copies of your data, two of which are stored on different media, and one that is offsite. That way, if you suffer a loss, you can recover from any of the three.