How to Backup Outlook Emails from the Web Browser (OWA)?

< a href="https://en.wikipedia.org/wiki/Outlook_on_the_web" target="_blank">Outlook on the web, also known as Outlook Web App or Outlook Web Access, is a personal information manager provided by Microsoft for Office 365 and Exchange Online subscribers. It provides a convenient and free way to access your Exchange email account through a web browser, encompassing the features of a web-based email client, contact management, calendar utility, and task management. This post will outline the specific method for how to back up Outlook emails from a browser.

Related Reading: How to Backup Outlook PST Files | Outlook Backup and Restore

How to Backup Outlook Emails from Browser - 3 Methods 1. Method 1: Using Built-in Features - Log in to Web Outlook. - Open the mailbox folder you want to back up. - Click "Select All" to choose all emails or individually select the ones you need. - Right-click on the selected emails and choose "Download" or "Save As," saving the emails as MSG or EML files. - Save the files to your preferred backup location. 2. Method 2: Exporting Emails with a Third-Party Tool - Download and install a reliable Outlook email backup software like Export Emails Pro. - Launch the software and connect it to your Outlook account. - Choose the mailbox and time range you want to back up. - Set export options, such as file format (PST, EML, PDF, etc.). - Initiate the export process, and the software will automatically back up the selected emails to a designated location. 3. Method 3: Manual Download and Save - Open Outlook in your browser. - Navigate to the folder containing the emails you want to back up. - For each email, click "Download" or right-click and select "Save Email As." - Choose a save location for each email and ensure they're saved in a readable format (like EML or PDF). - Repeat this process until all emails that need backing up are downloaded and saved.

Unlike Microsoft Outlook software, Outlook Web App does not have a built-in backup feature to back up your entire inbox or mailbox. To safeguard your data and create a backup of your Outlook on the web, you can utilize the Print and Save options to back up your emails. However, it's important to note that these features are designed to back up one email at a time.

American English: Backup Outlook emails from the browser using Print or Save.

< strong > Step 1. < /strong> Open Outlook from your browser and log into your account.

Step 2. Click on "Inbox" and select the email that you want to back up.

Step 3. Click the three dots icon in the top-right corner, and select either Print or Save from the available options.

Here are the translations of the provided text into English: 1. If you click **Print**, then click **Save as PDF** > **Save**. 2. If you click **Save**, wait a few moments, and Outlook will download the email to your computer in the **.eml** format.

*️⃣Backup Outlook Emails on Desktop using Import/Export Feature

Sure thing! Here's the translation in American English: "You can also create a copy and transfer all Outlook Web App email data to a new .PST file, but you'll need Outlook installed on your desktop for this. Here are the steps:"

< strong > Step 1. < /strong> Download and install the desktop version of Outlook on your computer. Then sign in using the account and password for the Outlook Web App.

Step 2. Launch desktop Outlook, then click File in the top-left corner > Open & Export > Import/Export.

Step 3. In the Import and Export Wizard dialog box, select Export to a file and click Next. Then choose Outlook data file to transfer all your emails from Outlook Web App to a PST file. Ensure that the Subfolders option is checked.

Backup Outlook emails with Import/Export Wizard - 1

Step 4. Browse and select the location where you want to save the PST file. Then click Finish to complete the process.

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Desktop Outlook vs. Outlook Web App (OWA)

Both Desktop Outlook and Outlook Web App are developed by Microsoft and designed for managing personal emails, contacts, and calendars. The key difference lies in that with Outlook Web App, you access your account through a web browser, whereas Desktop Outlook is a standalone software application. Additionally, Outlook Web App is free to use, whereas you need to purchase a license for Desktop Outlook.

Desktop Outlook vs. Outlook Web App (OWA)

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However, from the aforementioned method, it's evident that to accomplish data backup for Outlook Web App, you need to download and utilize desktop Outlook, which encompasses all the functionalities of OWA. So, why not download and use desktop Outlook? Furthermore, the Outlook software has additional icons and features in the Ribbon that aren't available in Outlook on the web. Here's a list of some differences: 1. Advanced search options 2. Integration with Microsoft Office applications like Word and Excel 3. Ability to create and manage rules for email automation 4. Access to Outlook Add-ins and third-party plugins 5. Offline access to emails and calendar events 6. Larger storage capacity in some cases 7. Enhanced calendar management features, including sharing and scheduling options 8. Advanced contact management tools 9. Option to customize the Ribbon with frequently used commands 10. Better task management and note-taking capabilities These are just a few examples, and the actual list may vary based on specific versions and user requirements.

• Customize the menu

The most notable feature of the desktop version of Outlook is its customization capabilities. You can utilize the VBA (Visual Basic for Applications) developer tools that come with Microsoft Office to tailor it to your preferences. Once set up, you can use Outlook in a way that suits you best.

• Calendar and task integration

With Outlook for Desktop, you can schedule meetings via email, create tasks from email, and more, making your life and work smarter.

• Supports multiple email accounts:

Desktop Outlook enables you to manage multiple email accounts in one place, including Gmail and Yahoo! accounts, as well as others. Integrating your Gmail account with the desktop version of Outlook is straightforward; you simply need to set up a POP or IMAP account.

• AutoArchive settings
This phrase translates to:
• AutoArchive settings

A powerful feature called AutoArchive exists in the desktop Outlook version that allows you to automatically archive old emails. It keeps your inbox neat and organized with minimal effort.

Based on the comparison above, we highly recommend using the desktop version of Outlook. If you require backup options, a customizable menu, and the ability to log in with multiple accounts, the desktop version will fulfill all these needs.

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Bonus: How to Easily Backup Desktop Outlook Emails

If you have the desktop version of Outlook installed on your computer, backing up your emails will be quite straightforward. You can utilize the Export and Import feature in Outlook to transfer all your emails to a PST (Personal Storage Table) file. However, this method isn't entirely dependable since the backup file is susceptible to corruption or loss and has its limitations. It doesn't enable you to back up your email attachments, nor does it allow you to save your messages in their complete form.

A better approach is to use professional Outlook backup software, such as Todo Backup, one of the top backup solutions, which allows you to create a full backup, incremental backup, differential backup, and automated backup of your Outlook emails with just a few clicks.

Tools Todo Backup also lets you create bootable backups so you can readily restore your Outlook data if anything goes awry. Plus, Tools Todo Backup boasts a user-friendly, wizard-based interface that simplifies the backup process for even beginner users.

Here's a step-by-step guide to backing up Outlook using Todo Backup: 1. Download and install Todo Backup software on your computer. 2. Launch the application after installation is complete. 3. From the main interface, select "Backup" to initiate the backup process. 4. Choose "Outlook" or "Email" as the backup type to focus on Outlook data. 5. In the next window, specify the Outlook profile you want to backup, if multiple profiles exist. 6. Select the backup destination - you can choose between local storage, external hard drive, or cloud storage. 7. Customize your backup options, such as enabling incremental or differential backup for future updates. 8. Click on "Schedule" to set up automatic backups at specific intervals (daily, weekly, or monthly). 9. Apply any additional settings, like compression level or encryption, for enhanced security. 10. Finally, click "Start Backup" to begin the backup process. 11. Wait for the backup to finish. Once completed, you'll receive a notification. 12. Regularly check the backup logs to ensure the process is running smoothly. Now your Outlook data is safely backed up using Todo Backup.

Step 1. Launch Todo Backup on your computer, and click Create Backup on the home screen. Then, hit the big question mark to select backup contents.

Step 2. Among the four backup options, click "Apps data".

Backup Outlook mail Step 2

Step 3. You'll see all the apps that can be backed up. Find and check the "Microsoft Outlook" option. Select the mailbox addresses you want to back up emails, contacts, or calendars, then click "OK".

Step 4. Next, you need to select a location to save the Outlook backup by clicking on the highlighted area.

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud, or NAS. Generally, we recommend using an external physical drive or cloud to store the backup files.

Backup Outlook mail Step 5

Step 6. If you're interested, customization settings such as setting an automatic backup schedule for daily, weekly, monthly, or on specific events, and creating differential and incremental backups, are available under the Options button. Click "Backup Now", and the Outlook backup process will commence. Once complete, the finished backup task will be displayed on the left side in a card format.

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Frequently Asked Questions (FAQ) on How to Backup Outlook Emails from Browser

1. How do I export emails from Outlook 365 Web?

Open Outlook and click on "File" in the top-left corner. Then, select "Open and Export," and choose "Import/Export." Opt for "Export to a File" and hit "Next." Following this, select "Personal Folder File (.pst)" and click "Next." Choose the specific folder in the PST format and click "Next" again. Click "Browse," pick the location to save the file, and finally, click "Export."

2. Can you download Outlook emails through the browser?

To download Outlook emails from a web browser, you'll need to utilize the Import/Export feature in Outlook Web Access. Follow these steps: 1. Locate the email you wish to download. 2. Click on the "Import/Export" option. 3. Select a destination folder where you want to save the email on your local device. This process will allow you to save the email as an offline copy.

3. Is Outlook on the web the same as OWA?

Outlook Web App and Access, as well as Outlook on the Web, all refer to the complimentary web-based personal information manager. They are different names for the same functionality.

4. How can I save Outlook emails to a hard drive without using a PST file?

First, open Outlook and click on "File" in the top-left corner. Then select "Open & Export" and choose the "Import/Export" option. Next, tap "Export to a file" and click "Next". In the subsequent window, select "Comma Separated Values" instead of "Outlook Data File (.pst)" and proceed by clicking "Next."

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