Two Ways to Backup and Restore Outlook Data [Video]

Why Should You Backup Outlook Emails?

Microsoft Outlook is a powerful and free email service that comes as part of the Microsoft Office suite. Most people prefer it for its robust features and reliable customer support. Apart from sending and receiving emails, many users employ Outlook for its calendar, journal, and scheduling features.

Considering the importance of Outlook, many users look for ways to back up Outlook for the following reasons:

There is growing concern about the security of email data. Most messages are stored on unguarded, virus-prone computers. For businesses, Outlook inboxes contain sensitive information and files. Upgrades can result in lost data.

Today we have two ways to back up and restore Outlook e-mail, plus a video demonstration. We'll cover four topics:

- 01:32 Start backing up emails - 03:40 Backup complete, locate backup file - 03:49 How to restore emails - 05:51 Restoration finished, check emails

Backing Up and Restoring Outlook with Email Backup Software

Want to backup email quickly and safely? Todo Backup Home is professional email backup software that can back up and restore emails easily.

What can tools Todo Backup do for you?

1. Supports backing up various file formats, including photos, videos, documents, emails, archives, and more. 2. Offers multiple backup types, such as full backups, differential backups, and incremental backups. 3. Allows saving backup files to multiple locations, such as external hard drives, local computers, cloud storage, or NAS devices. 4. Features encryption for backups, protecting important information with a password.

How to Back Up Your Outlook Email Step by Step

No need to worry about losing important emails. Todo Backup can perfectly protect your emails and files. Let's start backing up Outlook email step by step:

Step 1: Launch Todo Backup, click “Create Backup” on the main interface, and then click the big question mark to select backup contents.

**Step 2:** Under the four backup options, tap **App Data.**

Then, you'll see all the apps that you can back up. Find and check "Microsoft Outlook." Select the email account from which you want to back up your emails, contacts, or calendar, and click "OK."

Step 4: Then click on the area as shown in the image to choose a location to save your Outlook backup.

**Step 5.** The backup location can be another local drive on your computer, an external hard drive, a network, cloud storage, or a NAS. We generally recommend using a physical external drive or the cloud to store your backup files.

6. If you wish, you can set up automatic backups in the Options button (daily, weekly, or monthly, or on events), as well as differential and incremental backups. Click Backup Now, and the Outlook backup process will begin. The completed task will show up in a card on the left side.

Top 5 Outlook Backup Software for Windows

Want to learn more about Outlook backup software? Check out our top picks of free downloadable Outlook backup software.

Step by Step Recovery of Outlook Emails

“My system crashed and I lost all my e-mail!”

Don't worry; it's easy to recover Outlook e-mails with Todo Backup. Follow the steps below, and you'll have all your mail back.

1. Launch tools Todo Backup and click "Browse to recover".

Click "Browse to Recover"

Step 2: Specify the backup destination and select the backup file you want to restore (the backup file created by AOMEI Todo Backup is in .pbd format).

Step 3: Choose a recovery location. You can choose to recover the data to a specific location or back to its original place.

Step 4. Tap “Continue,” and the restore process will begin.

Back up and restore emails within Microsoft Outlook

Don't you wish to install any third-party email backup software?

Microsoft's Outlook also has a built-in backup tool. Before you delete any old messages, back them up to your PC or an external hard drive.

Steps to Back Up Microsoft Outlook

First, launch Microsoft Outlook and click on the “File” tab, then choose “Import/Export.”

Step 2: Choose Export to File, and then click Next.

Click Export to file. <image>

Step 3: Click on “Outlook Data File,” and then hit “Next.”

4. Then, select the mail you want to back up. Make sure “Include subfolders” is checked, then click “Next.”

Select the emails to backup

5. Your email backup file will be saved in the default location, but you can change the destination and decide how to handle duplicates. When you're done, click “Finish” to start backing up your Outlook emails.

<img src="/images/en/screenshot/todo-backup/guide/click-Finish-to-backup.png" width="700" height="525" alt="Click “Finish” to start backup.">

Steps to Restore Microsoft Outlook

First, launch Microsoft Outlook and click on the “File” tab, then choose “Import/Export.”

Step 2: Select Import from another program or file, then click Next.

Step 3: Select “Outlook Data File” and click “Next.”

Step 4: Locate and select the PST email backup file you wish to import, and set your options. Click “Next.”

Find your PST file and select the destination location.

5. Select the folder to import manually, and choose where you want it restored. Click “Finish” to start the recovery.

<img> Click “Finish” to start the restoration. <img src="/images/en/screenshot/todo-backup/guide/click-Finish-restore.png" width="527" height="700">

Abstract

Now you know how to backup and restore Outlook. As we can see, backing up email is much easier with professional email backup software like Todo Backup.

It lets you back up your Outlook e-mail with one click, and it automatically schedules backups for heavy e-mail users.

Have more questions about backing up and restoring Outlook? Learn more here:

Can I backup Outlook emails?

Yes, you can use built-in features to backup Outlook emails locally.

Here are the steps translated from English to Chinese, with the encoding format UTF-8: 1. Open Microsoft Outlook, click on "File," then choose "Open & Export" and select "Import/Export." 2. Click on "Export to a file," then choose "Next" to proceed. 3. Select "Outlook Data File (.pst)," and then click "Next." 4. Choose the email you want to back up, and then click "Next." 5. Select the location where you want to save the backup, and finally, click "Finish" to start backing up your Outlook emails.

How do I backup and restore Outlook emails?

With the help of professional backup software – Todo Backup, you can easily backup and restore Outlook emails.

How do I backup my Outlook emails?

1. Tap "Select Backup Content" to create a backup. 2. Choose "Email." 3. Select the emails you want to back up, then tap "OK." 4. Choose the destination where you want to back up your emails. 5. Tap "Backup Now" to start the process.

How to recover Outlook emails?

1. Click on "Browse for recovery". 2. Select the Outlook backup file you need. 3. Choose the location to recover. 4. Then click "Start" for Outlook backup recovery.

Where is my Outlook backup?

If you use the built-in feature to back up Outlook, the backup file will be saved as “backup.pst” in the Microsoft Outlook folder on your disk.

What's the best way to save an e-mail?

Save your emails by using the Todo Backup email backup software.

1. Tap "Select Backup Content" to create a backup. 2. Choose "Email." 3. Select the emails you want to back up, then tap "OK." 4. Choose "Cloud" to back up your emails. 5. Tap "Backup Now" to start the process.

Can I save Outlook e-mails to a flash drive?

Yes, you can insert the flash drive into your computer and follow these steps:

Here are the steps translated into Chinese: 1. Open Microsoft Outlook, click "File," then choose "Open & Export," and subsequently select "Import/Export." 2. Click "Export to a file" and then choose "Next" to proceed. 3. Select "Outlook Data File" and click "Next." 4. Choose the emails you want to back up and then click "Next." 5. Select the inserted USB flash drive and click "Finish" to start backing up your Outlook emails.