(Solved!) How to Backup Gmail Emails to Another Gmail Account

I have been wondering whether I should move my Gmail mail to another Gmail account, so that if I lose access to my primary Gmail account, or it is compromised, my emails will still be safe. This is because that data is so important to me.

After much research and watching countless tutorials, I found that it is possible. Did you know that although there are several ways to transfer emails from one Gmail account to another, I don't want you to waste your time, so I chose the best method to back up your emails to another account.

With that said, let's see how to backup Gmail emails to another Gmail account.

Reasons for Transferring Gmail Emails to Another Gmail Account

We have become digitally spoiled, with our key relationships and data stored online, and our dependence on the companies that provide these tools.

They can take over your account or prevent you from accessing it, and, if they try to extort you, your account and data could be damaged in the process. Moreover, computer viruses and malware pose a threat to your email.

And since you should back up your data, and your emails are important to you, we understand that. So, we decided to teach you how to back up Gmail to another Gmail account. Many users use an email backup software to back up their emails. However, there is another way aside from email backup software.

Let's see how to backup Gmail emails to another Gmail account.

### Three ways to move emails from one Gmail account to another

We've picked the three best methods to transfer emails from one Gmail account to another. Read on to find out what they are, and follow the steps as you read!

• Method 1: Transfer Gmail Emails to Another Account Using POP/IMAP Settings
• Method 2: Set Up Your Old Gmail Account with a New Gmail Account
• Method 3: Transfer Gmail Emails Using a Desktop Email Client

Method 1: Transfer Gmail Emails to Another Account Using POP/IMAP Settings You can transfer emails from your Gmail account to another using the Post Office Protocol (POP) or Internet Message Access Protocol (IMAP). Here's how: 1. **Enable POP or IMAP Access:** - Log in to your Gmail account. - Go to Settings (gear icon) > Accounts and Import or find the Settings option in the top menu. - Under "Forwarding and POP/IMAP" or "Accounts," click "Enable POP" or "Manage IMAP." 2. **Configure the Target Email Account:** - Log in to the other email account where you want to receive Gmail messages. - Enter its settings (usually found via a gear icon or a settings menu). - Look for the "Accounts," "Email Settings," or "Forwarding and POP/IMAP" section. - Add a new mail source or POP3 account, and enter your Gmail information (username@****.com and password) as instructed. 3. **Set Up Mail Forwarding (POP only):** - If using POP, return to Gmail's "Forwarding and POP/IMAP" settings. - Choose "Forward a copy of incoming mail to" and input the new email address. - Select how to handle Gmail copies (archive, delete, or keep). 4. **Sync Your Emails:** - After saving settings, your target email account will start downloading emails from your Gmail account. This may take time, depending on the number of emails. - With IMAP, emails sync in real-time; with POP, new emails download when you log in to the target email account. 5. **Test and Confirm:** - Check the target email account to ensure successful transfer. - Adjust filters, labels, or rules as needed to organize your emails in the new account. Please note that using POP to download emails might lose some metadata (like send times), while IMAP preserves the complete email structure. Additionally, Gmail may have daily limits on the number of emails downloaded, so transferring large volumes may require doing it in batches.

You can use Gmail's settings to help transfer emails from one account to another. For example, you can enable IMAP for your Gmail account and then import Gmail messages into another Gmail account. Here are the detailed steps to back up your Gmail emails to another account using < a href="https://support.microsoft.com/en-us/office/what-are-imap-and-pop-ca2c5799-49f9-4079-aefe-ddca85d5b1c9" rel="noopener nofollow" target="_blank">POP/IMAP settings</a>: 1. **Sign in to your Gmail account**: Go to and log in with your Gmail credentials. 2. **Access Gmail settings**: Click on the gear icon in the top-right corner and select "See all settings." 3. **Go to the "Forwarding and POP/IMAP" tab**: In the settings menu, click on the "Forwarding and POP/IMAP" tab. 4. **Enable IMAP**: Under the "IMAP Access" section, make sure that "Enable IMAP" is checked. 5. **Save changes**: Scroll down to the bottom of the page and click "Save Changes." 6. **Sign in to the destination Gmail account**: Log in to the other Gmail account where you want to transfer the emails. 7. **Create a filter**: Click on the gear icon again, then choose "Filters and Blocked Addresses." 8. **Create a new filter**: Click on "Create a new filter." 9. **Set up filter criteria**: In the "From" field, enter your original Gmail address. This will ensure that only emails from that account are forwarded. 10. **Continue and set forwarding options**: Click "Next," then check the box next to "Forward a copy of incoming mail to" and enter your original Gmail address. 11. **Choose what to do with the original email**: You can choose to keep the email in the inbox, archive it, or mark it as read. Select your preference. 12. **Save the filter**: Click "Create Filter" and confirm by clicking "OK." Now, any new emails arriving in your original Gmail account will be automatically forwarded to the destination Gmail account. However, this method won't transfer emails that are already in your inbox or other labels. To transfer existing emails, you'll need to use a third-party tool or manually forward them. For a more comprehensive solution, consider using a service like Google Takeout to download your Gmail data and then importing it into the new account.

Step 1: First, open Google Chrome or your preferred browser and log in to the new Gmail account where you want to transfer emails from the original account.

Step 2: Click the gear icon and then click “See all settings.”

Step 3: Click the "Accounts and Import" tab.

Choose Account and Import

Step 4: Click on the “Get mail from another account” option, and then choose “Add mail account.”

< strong > Step 5: In the Add Mail Account wizard, type the email address of the account from which you want to import your emails, and click on the Next button.

Step 6: Click on the option that says “Import emails from another account (POP3)” and then click “Next”.

Step 7: Type the password and username for the account you want to transfer messages from.

Step 8: Choose "pop.gmail.com" and "Port 995," along with all other options under "POP Server," then click "Add Account."

Step 9. After doing this, all mail sent to your old address will automatically be forwarded to your new account.

Method 2: Set Up an Old Gmail Account with a New Gmail Account

Another way to transfer emails from one Gmail account to another is by configuring the old Gmail account to forward to the new one. Here's how: 1. Log in to your old Gmail account. 2. In the settings, click on "Forwarding and POP/IMAP." 3. Under "POP Download," select "Enable POP for all mail" or "Enable POP only for mail that arrives from now on," depending on your preference. 4. Click "Save Changes" to apply the settings. 5. Now, log in to your new Gmail account. 6. Go to settings and then click on "Forwarding and POP/IMAP." 7. Under "POP Download," choose "Enable POP for mail that arrives from now on." 8. From the drop-down menu, select how to handle existing mail, such as "Archive incoming messages (mark as read)." 9. Confirm your old Gmail address and enter your old account password to authorize access. 10. Finally, click "Add Account" and "Save Changes." This will automatically pull emails from your old account into the new one. Please note that this process may take some time, depending on the number of emails in your old inbox.

Step 1: Log in to your Gmail account and click the “Gear” icon in the upper-right corner.

Step 2: Click the “View all settings” tab, then choose “Accounts and Import.” From there, click “Add mail account.”

Step 3: Enter the email address where you want to transfer your emails, and click on the “Next” button.

Step 4: Choose Import e-mail from another account (POP3) and click Next.

Step 5: Choose pop.gmail.com for the POP server, and set the port to 995.

Step 6: Now select “Keep a copy of messages for offline reading” and check the “Always use a secure connection (SSL)” box.

Step 7. Now, tap “Add Account” and then tap “Yes.”

Step 8: You'll then be prompted to set up a few things yourself. Once you've done that, all your email from the old account will start being forwarded to the new one.

Method 3: Transfer Gmail Messages Using a Desktop Email Client

If you use an email program on your desktop, transferring your emails is straightforward. For example, let's say you use Outlook on your desktop. Here's how to transfer all your emails from one account to another: 1. Open Outlook and log in to your current email account. 2. Click the "File" tab, then choose "Info." 3. In the left-hand menu, click "Manage Rules & Alerts." 4. In the new window, click the "New Rule" button. 5. Select the "Apply rule on messages I receive" or "Apply rule on messages I send" option, then click "Next." 6. In the "Conditions" list, choose "From" or "With specific words in the subject," depending on the criteria for transferring your emails. 7. Click "Specified" or "Specific words," then add the address of the account you're transferring from or keywords related to those emails. 8. Click "Next," then in the "Actions" list, select "Move the item to folder." 9. Click "specified folder," create a new folder to receive the transferred emails, or choose an existing folder. 10. After confirming your settings are correct, click "Next," name the rule, and check "Apply this rule after the message arrives" and "Also apply rule to messages already in the folder" (if you want to transfer old emails). 11. Finally, click "Finish" to create the rule. Now, Outlook will automatically move matching emails to the newly created folder. You can periodically import these emails manually into your new email account, or follow your email service provider's instructions to set up automatic synchronization. Please note that different email clients may have slightly different transfer steps, but the basic concept remains similar. Make sure you understand how your new email service imports or syncs emails.

1. Click “File” > “Info” > “Account Settings” > “Account Settings.”

Step 2: Under the “Mail” tab, click “New Message.”

Step 3: Enter your primary email address and password.

Step 4. Repeat steps 1-3 and enter the email address and password for your second account.

Step 5: Close Account Settings, and let Outlook finish downloading your email.

Step 6: Switch to the account where you want to move the messages, press Ctrl+A, and then drag all of your messages into the other account.

Step 7. You should now have successfully transferred all your emails to another account.

How to Backup Gmail Emails with Attachments on Windows 11/10/8/7

Read this article to learn how to back up Gmail emails with attachments.

Last Words

Isn't that easy? You know, if you have more than one Google account and use them for different things, you can forward all emails from different Gmail addresses to a backup Gmail account. Just set up all email addresses to automatically forward to the inbox you created to back up all your emails. Backing up your emails is as important as backing up your computer. You can use any of the methods above to back up Gmail emails to another Gmail account to protect your emails.

Frequently Asked Questions

1. Can you forward an old e-mail address to a new one?

If you're worried about missing any emails sent to your old address, set up forwarding so that you don't miss a thing!

2. How can I save all my Gmail emails before deleting them? There are several ways to save all your Gmail emails before deletion: 1. **Download locally:** - Use Gmail's "Export" feature. Go to Settings (gear icon) > Accounts and Import > Export. - This will guide you through the Google Takeout service, which allows you to download your emails. - Select the labels or all emails you want to export and choose an export format (usually .MBOX or .PST). - Provide an email address, and Google will send you the file. Download and save it in a secure location. 2. **Archive emails:** - In Gmail, you can choose to archive emails instead of deleting them. Archived messages are removed from the inbox but remain accessible in your account (under the "All Mail" label). 3. **Sync to another email client:** - If you have other email clients like Outlook or Thunderbird, set up IMAP synchronization to copy your Gmail emails to these clients' local storage. 4. **Use third-party backup tools:** - Some third-party applications, such as Mailbird or Backupify, can assist with backing up your Gmail. These tools typically offer a more user-friendly interface and automated backup options. Choose the method that suits your needs and ensure you back up important emails before proceeding.

To save all of your emails before deleting your Gmail account, do the following:

Step 1: Sign in to your account and click the “Gear” icon, then choose “Manage Google Account.”

Step 2: Click on "Data & Privacy" in the left sidebar.

Step 3: Scroll down and find the “Download or delete your data” section.

Step 4: Click “Download your data,” and then find “Gmail.”

Step 5: Check the box for “All mail data including attachments,” and then click OK.

Step 6: Scroll down again, then click “Next.”

Step 7: Choose the way you want to export your data, then click “Create Export.”

3. Does deleting your Google account delete everything?

No, once you start the process, Google gives you 30 days to change your mind. If you log back into your account during that time, you can cancel the deletion.