How to Backup Gmail Emails to Outlook in Windows 11/10/8/7?

We will explain how to backup Gmail emails to Outlook. Gmail is a widely used webmail service with over a billion registered email accounts and is one of the most recognized webmail services globally. However, users often need to backup Gmail to Outlook. You might find it difficult. It can be a bit tricky, and you may not know how to backup Gmail emails to Outlook. But don't worry; we have a few solutions and an excellent tool that can quickly migrate or backup your Gmail emails to Outlook.

Why would someone want to back up Gmail emails to Outlook? There are several reasons for backing up Gmail emails to Outlook: 1. **Data Security**: Backing up emails ensures the safety of important messages. If your Gmail account is hacked or experiences service disruptions, having copies in Outlook prevents data loss. 2. **Integrated Management**: Some users might utilize both Gmail and Outlook, and consolidating emails on one platform can improve efficiency and convenience. 3. **Offline Access**: Outlook enables users to view and manage emails without an internet connection, which can be beneficial for frequent travelers or those working in areas with unstable connectivity. 4. **Advanced Organizing Tools**: Outlook offers more advanced email categorization, filtering, and archiving options that some might find more effective than Gmail's organizational system. 5. **Enterprise Needs**: In corporate environments, companies might opt for Outlook as a unified mail client, requiring employees to import their personal Gmail emails into Outlook for centralized management. 6. **Archiving and History**: Backing up Gmail emails to Outlook helps preserve long-term email history for future reference or compliance requirements. To perform this, you can use email migration tools or manually set up IMAP synchronization to import Gmail emails into Outlook.

The majority of email users rely on cloud-based email services, such as Gmail, Outlook, or Yahoo Mail, which offer web access to their mail services, allowing users to access their emails from anywhere via the internet. As such, backing up your emails is crucial to prevent potential data loss or attacks from malware.

It is possible, and it has happened to some Gmail users in the past that they lost all of their emails. This doesn't mean that email services are insecure; it just means that the risk of losing emails still exists and can happen for various reasons. This is why it's almost mandatory to backup Gmail emails to Outlook regularly. However, backing up Gmail emails to Outlook is not only due to this reason. You may have several reasons for wanting to backup, such as:

• When composing emails, Gmail presents a small pop-up window, while Outlook offers a full-screen view.
• Gmail displays images as embedded thumbnails, whereas Outlook has a separate image gallery and photo viewer.
• Gmail allows attachments up to 25MB per email, while Outlook permits up to 100MB. However, in terms of storage, Gmail provides 15GB of free storage, while Outlook offers only 5GB for free.

## Two Ways to Back Up Gmail to Outlook

There are many ways to backup Gmail to Outlook, but many users don't know how to do it. So, here you go. We have brought you the two easiest and quickest methods to backup emails.

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Solution 1: Manually Transfer Gmail Emails to Outlook

This option is for connecting your Gmail account to Outlook by enabling IMAP. Here's a step-by-step guide: 1. Access Google Account Settings: First, log in to your Gmail account, then click on your profile picture in the top right corner and select "Google Account." 2. Enter "Account" Settings: On the new page, navigate to "Manage your Google Account." 3. Choose "Security": In the account settings interface, find and click on the "Security" section. 4. Enable IMAP: Scroll down to "Apps with account access" and click "Manage third-party app access." On the new page, locate "Less secure app access" and ensure it's turned on. If not, click the switch to activate it. 5. Set up Outlook: Open Outlook and go to "File" > "Info" > "Add Account." 6. Select "Manually configure server settings or additional services": In the Add Account window, choose "Manually configure" or "Other email providers." 7. Choose the IMAP protocol: In the new settings window, select IMAP as the mail protocol. 8. Enter Gmail account details: Input your Gmail address and password in the respective fields. 9. Configure IMAP and SMTP servers: For the IMAP server, enter "imap.gmail.com," use SSL encryption, and set the port number to 993. For the SMTP server, input "smtp.gmail.com," also with SSL encryption, and use port 465 or 587. 10. Save and test the settings: After completing these steps, save the settings and let Outlook attempt to connect to your Gmail account. If everything is correct, you should now be able to send and receive Gmail emails within Outlook. Please note that for security purposes, Google might ask you to verify log-in attempts from non-Google apps. In this case, you may need to receive a verification code on your phone or registered device.

Step 1: Open your Gmail and click on the gear icon on the top-right corner, then you'll see the "See all settings" option, click it.

Step 2. Next, click on (Forwarding and POP/IMAP). Enable IMAP, and then click (Save Changes).

Step 3: Open Outlook, go to the “File” menu, and choose “(Add Account).”

Step 4: In the Account Settings window, enter your Gmail account details: your name, username, and password.

Step 5: Finish up with any remaining steps in your process.

Step 6. Go to the File menu, and choose Open and Export, then choose Import/Export.

Step 8: Select Outlook Data File (PST) and click Next.

Step 9: Choose the account that you just synced with Gmail.

Step 10: Select the folders and subfolders to ensure that all emails from this Gmail account are exported to the PST file.

Step 11: Finally, choose the location to save the exported PST file and complete the export.

Solution 2: Import Gmail messages to Outlook.com

This will import your emails and folders. Moving your email from Gmail to Outlook.com is easy, fast, and, judging by your actions, almost instantaneous. Outlook does all the setup and connecting, and it even creates folders for your Gmail labels.

Step 1: Log in to your Outlook account and click the (Settings) icon on the top, then click (View all Outlook settings).

Click on "Synchronize Mail" from the menu, and then click "Gmail".

Step 3: A pop-up will appear. Enter a Display Name in the (Display Name) field, then select the first option: (Connect your Gmail account so we can import your emails from Gmail).

Step 4: Choose (Create new folders for imported mail with subfolders similar to Gmail labels), and then click (OK).

Step 5: You will be redirected to a Google sign-in page to establish the connection. In the popup, log in to your Gmail account with your email and password as you normally would, then click (Next).

Step 6: Click Allow, and Outlook will import the folders and messages you selected from your Gmail account in the background.

### How to Quickly Export Gmail to Outlook

If you want to backup Gmail emails to Outlook, any of the above methods can be used. However, the manual method requires technical knowledge to execute the steps and is time-consuming. The procedure to import Gmail emails to Outlook is also complicated. But don't panic. If you want a hassle-free experience, there is one way. You can use a third-party backup software like Todo Backup to help backup Gmail emails to Outlook. It is one of the most popular Outlook backup software available in the market.

Todo Backup Home is a versatile backup tool. You can use it to back up your system, partitions, disks, and more. Additionally, it allows you to create various types of backups, including full, incremental, and differential backups. Furthermore, you can easily use it to clone an M.2 SSD to a larger M.2 SSD. It also offers 250GB of free cloud storage, enabling you to store backups at multiple locations. This is precisely what the 3-2-1 backup rule recommends for your backups.

You can create a backup of your Gmail emails by following these steps:

Note: Sign in to your Gmail account using the steps in Solution 2, steps 1, 2, and 3.

Step 1: Launch tools Todo Backup on your computer, and on the main screen, click “Create a backup.” Then, click the big question mark to choose what you want to back up.

Step 2: Tap on App Data among the four backup options.

Step 3: You will then see all the applications that you can back up. Check the box next to Microsoft Outlook. Select the email account from which you want to backup your emails, contacts, or calendar, and click on OK.

Step 4. Next, you need to click on the browse button to choose where to save your Outlook backup.

Step 5: The backup location can be another local drive on your computer, an external hard drive, a network, the cloud, or a NAS. We generally recommend saving your backup files to an external physical drive or the cloud.

Step 6. If interested, click on the Options button to customize settings like scheduling automatic backups daily, weekly, monthly, or by event, and performing differential and incremental backups. Click 'Backup Now' to start the Outlook backup process. Completed tasks will be displayed as cards on the left side.

Final Thoughts

Outlook is an excellent email tool that aids in managing both work and personal emails, organizing information in a way that sets it apart from other email providers. We have previously outlined for you how to back up your emails to Outlook using various methods and the <strong>Todo Backup</strong> tool. In this instance, we recommend utilizing the Todo Backup to safeguard your emails because it not only backs up your emails but also caters to your broader backup requirements.

Frequently Asked Questions (FAQ)

< b > 1. Can Outlook receive Gmail messages? < /b >

Yes, it will when you connect and activate it. But if you no longer want to receive mail from Gmail, you can turn off this option.

2. What does IMAP mean in Gmail?

The IMAP (Internet Message Access Protocol) protocol lets you download your Gmail mail so you can view and edit your email on Outlook.com.

3. Why can't I receive emails in Outlook?

Make sure that notifications from Outlook are enabled in your Windows settings. Go to the System and Notifications menu and allow notifications from Outlook.