(Solved!) How to Backup Gmail Emails with Attachments on Windows 11/10/8/7

< b > Do you have important Gmail messages that you want to save? Let's look at how.

Gmail is one of the most widely used platforms in the world, with Statista reporting that there are roughly 1.5 billion active Gmail users globally. That number does not include users of Android, for whom Google accounts are essential to access the full range of services.

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However, all this usage raises one question: How to backup Gmail emails with attachments? If you've been using Gmail for a long time, you might have saved many important emails, drafts, or attachments. Today, we'll discuss how to keep them safe. So, let's get started.

Why would you need to backup Gmail emails with attachments?

As mentioned earlier, Gmail is one of the most used platforms nowadays. It's one of the best email services with the safest login and authentication systems. This is why most (Android) smartphone users have Gmail installed on their phones.

In addition, Gmail is widely used in professional and academic settings, thanks to its integration with the suite of excellent apps, including Google Drive, Docs, and Sheets, that allow users to save files more efficiently through email.

Hence, knowing how to backup Gmail emails with attachments is essential due to its key benefits such as:

1. Free up storage space and protect important emails. 2. Create room for more security measures and new files. 3. Securely save important files for added safety. 4. Access your Gmail messages anytime. 5. Access your Gmail from anywhere.

That's why it pays to encrypt your Gmail messages and attachments for these benefits, plus you get more email storage space and better spam filtering.

### Three Ways to Backup Your Gmail Emails with Attachments

This section will introduce you to some methods that will help you understand how to back up your Gmail emails with attachments. These methods have been tested, and we'll provide you with detailed guidelines. Let's dive right in.

• Method 1: Back up Gmail Emails with Attachments Using Google Takeout Tool
• Method 2: Save Gmail Emails as PDF to Backup Gmail
• Method 3: Backup Gmail Attachments Using MS Outlook

Method 1: Back up Gmail Messages with Attachments Using Google Takeout

You can start with Google Takeout, which lets you download your entire suite of Google apps and settings. Google Takeout, or “Download Your Data,” is a key project of the Google Data Liberation Front.

This lets you export your data to a downloadable archive (RAR/7Zip) file. However, you can choose to download only specific data from your Gmail account, such as emails and their attachments. Here's how:

Step 1. Go to Google Takeout.

<strong>Step 2:</strong> Sign in to your Google account.

Step 3: You'll arrive at the “Select the data to include” page.

Step 4: Select the content you need, such as Google Drive data, emails, and so on.

Step 5: Scroll down to the bottom and click “Next.”

Step 6: Under “File type and size,” select the file type as “.Zip.”

Step 7. Choose the lowest value for File size.

Step 8: Choose to export one.

Step 9. Click on Create Export.

Create an export

Step 10: You're done!

This will initiate the creation of your zip file, which may take a minute or two. Please be patient, it can take a few minutes, so check your inbox for the download link to your archive file.

Method 2: Save Gmail Emails as PDF for Gmail Email Backup

It's a bit more tedious, but it lets you save emails selectively. This way, you don't have to download a large archive file, but you will have to save each email individually if you want to keep multiple ones. Here's how:

Step 1: Go to your Gmail inbox.

Step 2: Open the email you want to save.

Step 3: Click on the drop-down menu in the top right corner.

Step 4: In the menu, find and click on Download Mail.

Step 5: Done.

This will save the email to your computer. Once the download is finished, check your "Downloads" folder to find the file.

Method 3: Back Up Gmail Attachments Using MS Outlook

Another way to save your emails is by using your Gmail through MS Outlook on your computer. However, before you can log in to MS Outlook on your computer, you'll need to enable some settings in your Gmail account. Here's how:

Step 1: Click the gear icon in the top-right corner.

Step 2: Click on See All Settings.

Step 3: Click the "Forwarding and POP/IMAP" tab.

Step 4: Find and click theEnable IMAP link in the IMAP Access section.

Step 5: Save your changes.

Step 6: Finished.

After that, you can simply log into your Gmail account through MS Outlook. However, you will need to save and export your Gmail emails to your computer first. Here's how:

Step 7: Open MS Outlook.

Step 8: Go to Options and click on Open and Export.

Step 9: Select and click on Export to a file from the drop-down list, then click Next.

Step 10: Click on “Outlook Data File (.pst)” and then click on Next.

Step 11: In the next window, select your Gmail mail and check the "Include subfolders" option.

Step 12: Navigate to the location where you want to save your file.

Step 13: You're done!

This will save your Gmail messages as a PST file on your computer, so remember to use one of these methods if you want to save your emails to Outlook.

Backup Gmail messages with attachments using third-party software

There is one way you can avoid all this hassle. A method that will not only save you time but also keep your precious email with attachments safe. For this, you need professional third-party software like Todo Backup to protect your Gmail emails and attachments. Todo Backup is one of the best Outlook backup software available in the market. With this software, you can log in to your Gmail account in Outlook and create a backup of your Gmail emails with attachments.

Todo Backup Home is one of the most popular backup tools for Windows 11/10/8/7. It allows you to back up Outlook emails and create various types of backups. This fantastic tool protects not just emails but various types of files. So, why is it a good alternative? Here are the reasons:

• It lets you create a System Backup to cloud storage; • It offers 250GB of free cloud storage space to easily save all your emails; • It can clone or image your system for easy and complete transfer.

This is why you need this tool to help you save your emails, as it creates a comprehensive MS Outlook backup of your Gmail emails. So, log in to MS Outlook first and use this tool to avoid the hassle of saving files one by one, because the software can do this task faster and more efficiently.

Here are the detailed steps to back up your Outlook emails:

Step 1: Launch Todo Backup on your computer and click “Create Backup” on the main screen, then hit the big question mark button to choose what to backup.

Step 2. Tap on the App Data option from the four backup choices.

Step 3: Next, you'll see all the apps that can be backed up. Check the box next to Microsoft Outlook. Select the email address from which you want to backup your emails, contacts, or calendar, then tap on OK.

Step 4. Next, you need to select where to save your Outlook backup by clicking on the Browse button.

Step 5: The backup location can be another local drive on your computer, an external hard drive, a network, cloud storage, or a NAS. We generally recommend using an external physical drive or cloud storage to keep your backup files.

Step 6. If interested, customize the settings via the Options button, like setting up automatic backup schedule daily, weekly, monthly or by event, and performing differential and incremental backups. Click "Backup Now", and the Outlook backup process will start. The finished task will be displayed as a card on the left side.

Bottom line

Alright, guys, that's how you can backup Gmail emails with attachments. You can use these methods to save your entire inbox or individual emails. However, it's recommended to use a professional tool like Todo Backup as it allows you to perform regular full backups to keep your files protected consistently. Plus, you can use it for other backup tasks as well.

Frequently Asked Questions (FAQs) on How to Backup Gmail Emails with Attachments in UTF-8 Format

1: How can I back up my Gmail messages to my hard drive?

Yes, you can. Using either of the methods mentioned in this article, you can back up your Gmail emails to your hard drive. You can download an archive file, or use a professional tool to back up your Gmail in PST format.

2: How can I download attachments in bulk?

You can use Google's Takeout service to save all of your attachments as an archive, ensuring they're safe. You can then choose to download all of your attachments before saving them.

3: Where is Gmail offline data stored?

Your offline data usually saves in Gmail's “Drafts” or “Sent” folder. In Outlook, it's saved as a draft.

4: Why can't I download attachments from Gmail?

One of the main reasons you might not be able to download attachments in Gmail is an outdated browser version. Apart from that, try logging out and then back in, as this solution seems to work for many users.