How to Open a Numbers File in Excel

People use Microsoft Excel to keep track of various activities and manage financial records. The main issue arises when users on Windows are unable to open Numbers files on their computers. Since Windows doesn't natively support the Numbers file format, this can lead to some complications.

3 Quick Ways to Open Numbers in Excel

However, there are three specific ways to help you open Numbers files on your PC. But before we discuss how to open Numbers files in Excel, let's first tackle the differences between Numbers files and Excel files – this will further help beginners understand how to work around programs.

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What's the difference between a Numbers file and an Excel file?

Microsoft Excel and Apple Numbers are virtually the go-to spreadsheet tools for most established businesses. These spreadsheet applications offer numerous advantages to organizations of all sizes, from enterprise-level to corporate. For years, large corporations have typically used one of these two spreadsheets to keep tabs on their company and its growth. However, it could be argued that Microsoft Excel is the more popular spreadsheet in this comparison.

The Mac version of Excel is called Numbers. It comes preloaded on all new Macs, and existing users can download it for free from the Mac App Store. Spreadsheets you create in Numbers save with the file extension .numbers. This is fine if you're working exclusively with other Mac users, but sharing with people using different versions of Excel can get a little tricky.

There are versions of Excel for both PC and Mac. While the desktop version of Numbers is only available for Mac, the online version can be used by both Mac and PC users. Another noticeable difference between the two programs is the number of functions. Apple Numbers includes about 250 functions, including financial, engineering, and statistical ones. Microsoft Excel's spreadsheet program has 484 functions organized into 14 categories.

How to Open a Numbers File on a PC (3 Ways)

It's not as hard as it looks to open a Numbers file in Excel, provided you use the right tools. The quickest and easiest way is to access your Numbers files through iCloud on your PC.

Alternatively, you can use the Numbers app or an online conversion tool to convert your Numbers files into a format compatible with Excel. Both options are free, and the process is relatively straightforward once you've done it once. Try these three simple solutions.

Method 1: Export a Numbers file to Excel on a Mac To convert a Numbers file to Excel format on your Mac, follow these steps: 1. Open the Numbers application and load the file you want to export. 2. Click "File" in the menu bar. 3. From the drop-down menu, select "Export To…". 4. A pop-up window will appear. Under "Export As," choose "Microsoft Excel." 5. If needed, customize the output settings, such as selecting an Excel version or adding a worksheet password. 6. Click the "Options" button to adjust more detailed settings, like hiding rows and columns, worksheet tabs, etc. 7. After finishing your settings, click "Save." 8. Choose the location to save your file, enter a filename, and then click "Save." Now, your Numbers file has been successfully exported to Excel format and saved in the designated folder.

When opening a Numbers file in Excel, you'll first need to convert it to the right format. If you're on a Mac and have Numbers installed, you can do this as follows.

Step 1: Open the Numbers document you saved earlier using the Numbers app.

Step 2: Click the File tab and choose Export from the File menu.

Step 3: Choose the file format you need, for example: xlsx or xls.

Step 4: Choose a location to save your file, then close the Numbers app.

Step 5: Locate the exported file on your Mac, and then transfer it to your PC.

Step 6: To open the file on your US Online computer, double-click it.

Method 2: Open a Numbers File on Your Computer with iCloud

It's a good idea to open Numbers through iCloud. All you have to do is log into iCloud, and then follow these steps.

Step 1. Open a web browser on your computer and go to iCloud.com.

Step 2: Enter your iCloud account user name and password, then tap the arrow to Sign In to your account.

(Important: You'll need an iCloud account for this, which you probably have if you've ever used iTunes, an iPhone, or an iPad. If not, you can sign up for a free one at the Create Your Apple ID website.)

Step 3: On the left side of the screen, select "Apple Numbers."

Step 4: Click on the “Upload” button in the top right corner of the page. Select the “digital file” from your computer that you wish to open, and click “Open” from the drop-down menu.

Step 5: Download the Numbers file so you can edit it later after it's finished and saved to the cloud.

Method 3: Convert the Number File to a Format Compatible with Excel

There are several online conversion tools that claim to translate Numbers files into Excel documents. You can use Zamzar or another converter to change the Numbers file into a format compatible with Excel so you can access the file on your PC. Follow these steps to do so.

Step 1: Open the Zamzar conversion tool in a new window.

Step 2: To convert a Numbers file, select the file you want to convert.

Step 3: Choose the output file format you need, such as .xlsx, .xls, or .csv.

Step 4: Click on the “Convert Now” button to start the conversion.

Step 5: Once the conversion is done, locate the converted file on your computer and double-click to open it on your device.

How to Open a Corrupted Numbers File

We all have experienced the frustration of being unable to open a corrupted file. However, the most effective and direct solution is to use professional Fixo Document Repair tools.

Using a file recovery tool to repair corrupted files is the most efficient way to recover your data. Fixo Document Repair is a powerful program that can fix and restore lost or damaged Word, Excel, PowerPoint, and PDF files in various corruption scenarios. It is compatible with all major operating systems.

Main features

• Repair corrupted Excel or Word files after recovery immediately,
• Fix multiple corrupted files at once,
• Repair damaged files from computers, laptops, external devices, and more.

You can repair corrupted Numbers/Excel files by following these steps. Here's an example of how to fix an Excel file in Windows 11/10/8/7:

Step 1: Download and run Fixo on your computer or laptop. Select "File Repair" to fix corrupted Office documents, including Word, Excel, PDF, and more. Click "Add File" to select the damaged document.

Step 2. Click the “Repair All” button to fix multiple files at once, or hover over the target file and click “Repair” to fix one file. You can also preview the file by clicking on the eye icon.

Step 3. Click “Save” to save the selected documents. Choose “Save All” to save all repaired files. Select “View Repaired Folder” to locate the folder with your repaired files.

Conclusions

This article details 3 different methods on how to open Numbers in Excel. We also introduce the Microsoft Repair Tool, a third-party solution that allows you to recover and repair damaged Excel/Numbers files, whether for business or personal needs.