How to Copy a Word Document: 5 Ways to Do It

Key takeaways:

Get five free solutions to fix issues with copying text from Word documents on Windows and Mac.

Quick Navigation:

#1. Create a Word Document Copy Online with Todo Backup
#2. How to Copy and Paste a Word Document
#3. Save a Copy of a Word Document Using "Save As"
#4. Open a Word Document as a Copy
#5. Ways to Duplicate a Word Document on Mac

Why copy a Word document?

Copying a Word document is very simple and only takes a few seconds. You might want to copy a Word document for any number of reasons.

• If you need to make changes to a document but want to keep the original version, copying it allows you to experiment with different edits without compromising the integrity of the original.
• When collaborating with others on editing a document, copying it ensures that each person has their own working version, preventing accidental overwriting of someone else's work.
• To safeguard against unexpected issues like Word crashing while saving, severely corrupted Word files, or lost Word files, it's advisable to maintain a copy as a backup.

Whether you want to preserve the original document or keep a clean copy, duplicating a Word document is a quick and easy way to go about it. Read on to learn how to copy a Word document.

How do I copy a Word document on Windows?

There are several different ways to copy a Word document. The free software option is the fastest of the manual methods, and you can decide on your own schedule when to copy your Word files. Choose the method that best suits your needs and preferences.

#1. Copy Word Documents Online with Todo Backup Tool

Whether you're a student writing a term paper or a professional preparing a presentation, Microsoft Word is one of the most commonly used programs out there. While it's great for creating and editing text documents, it can sometimes be unclear how to go about copying a Word document. That's where a tool like Todo Backup comes in.

It's a free backup software that can easily back up your Microsoft files, including Word, Excel, and PowerPoint documents. And since it's free, there's no reason not to use it to protect your important files.

Step 1: Tap Choose Backup to start the backup process.

Step 2. There are four backup types to choose from: Files, Disk, System, and Mail. Click on Files.

Step 3: The left pane shows files both on your computer and in the cloud. Expand folders to find the files you want to back up.

Step 4. Choose where you want to save your backup, following the on-screen instructions.

Click “Options,” set a password for the backup under “Backup Options,” set up a schedule for your backups under “Backup Schedule,” and choose to start a backup on an event. There are many other customization options available during the backup process.

Step 5: You can save the backup to your local drive, the tool's online service, or a NAS.

Step 6: Todo Backup lets users back up their data to third-party cloud storage services as well as its own.

If you want to back up to a third-party cloud, choose “Local Disk,” then scroll down and add a cloud device, signing in with your account.

You can also save the backup to AOMEI's cloud storage service. Click “AOMEI Cloud,” sign up, and log in to your AOMEI account.

Step 7. Click “Back Up Now” to start the backup process. When it's done, it will appear as a card in the left sidebar. Right-click it for more management options.

How to Copy Windows from One Computer to Another

Do you want to keep the same Windows system settings, programs, and data without reinstalling on your new computer? Then, cloning hard drive in Windows 10/8/7 is a good option to achieve this goal.

#2. How to Copy and Paste Words

Copying a page of text from a Microsoft Word document is a straightforward process that can be accomplished through a few steps.

Copy an entire page in Word:

Step 1: Select the text you want to copy by clicking and dragging your mouse over it.

Step 2: Highlight the text and press "Ctrl+C" on your keyboard to copy it.

Next, open the document where you want to paste the text, and position the cursor where you'd like the text to appear.

Step 3: Press “Ctrl+V” to paste the text into your document.

Incidentally, you can also copy and paste images and other objects from Word using the same steps.

You can also copy a Word document into another Word document. Here's a quick guide on how to copy and paste a Word document.

Step one: Open the document containing the text you want to copy, and select the portion you want to duplicate with your mouse.

Step 2: After selecting the text, press "Ctrl" + "C" on your keyboard. This will copy the selected text.

Step 3 Open the document where you want to paste the text. Place your cursor where you want to insert the text, then press "control" + "v" on your keyboard. This will paste the copied text into the new document.

#3: How to Use "Save As" to Create a Copy of a Word Document

To copy the text from a page, you can also use the “Save As” feature in Word.

Please follow the instructions given below:

Step 1: Open the target Microsoft Word file and click on the "File" tab in the upper-left corner.

Step 2: Under “Save,” click “Save As.”

Click Save As.

Step 3. Click the “Save As” button to name the file and choose where to save it.

Step 4: Click “Save.”

Video: How to Create a Copy of a Document in Word 2013

In this video, a YouTube user shows you how to create a duplicate document in Word 2013 from an existing one.

How to Make a Copy of a Word Document

 

#4. Open the Word document as a copy

To duplicate a Word document, you can open it in Word.

Step 1: Open Microsoft Word and click on the “File” tab in the top-left corner.

Step 2. Click Open, then select Browse to choose the file you want to open as a copy.

Step 3: Click on the downward-pointing triangle next to the “Open” button, and select “Open in Copy.”

Open Word as a copy

If you've lost both the original and the Word document copy, proceed to the next method: How to Recover an Unsaved Word Document in Windows 10

How do I copy a Word document on a Mac?

There are several different ways to copy a Word document on Mac.

One way is to use the “Copy” command from the “File” menu. Open the document you want to copy, choose “File” > “Copy,” and save the new copy.

Alternatively, you can use the keyboard shortcut Command + D. This will create an exact duplicate of the document, which you can then save with a new name.

You can also drag the file to your desktop or a new folder. This will create a copy of the document that you can rename and move as needed.

If this article helps you copy a Word document, share it with your friends and followers on your social platform.

How to Copy a Word Document: Frequently Asked Questions

1. Can I copy an entire Word document?

Yes, you can choose the "Open As Copy" button or the "Save As" button in Word.

Here's the translation in American English: How to copy a Word document on a Mac? To copy a Word document on your Mac, do this: 1. Open the Word file you want to copy. 2. Click on "File" at the top of the screen. 3. From the dropdown menu, choose "Save As." 4. In the "Save As" window that pops up, pick a save spot, like your Desktop or Documents folder. 5. In the "File Name" field, give the copy a fresh name or add " - Copy" after the original filename, like "OriginalFileName - Copy." 6. Make sure the "Format" dropdown has "Microsoft Word" or another preferred Word format selected. 7. Hit "Save." Now, you've got a copy of the original Word doc. You successfully copied a Word document on your Mac. The new save is separate from the original, so any edits to the copy won't touch the original file.

To copy a Word document on a Mac, open the document in Word, then go to the "File" menu. Under "File," select "Save As." In the "Save As" window, make sure the format is set to "Word Document (.docx)," then give your new document a name. Finally, click "Save."

How do I copy a Word document into another Word document?

To copy a word, highlight it with your cursor and press Ctrl+C. Then, open another Word document and press Ctrl+V to paste the content.